Senior Executive Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee the founder's inbox through four daily reviews, crafting replies in the founder's style, drafting communications, and ensuring thread closures.

• Quickly engage with Slack messages, manage conversations that do not need the founder's input, and elevate only essential matters.

• Compile a daily midday summary that includes priorities, items addressed, and completed tasks.

• Monitor and follow up on outstanding items until resolution, including sending emails on behalf of the founder.

• Document meeting notes, record discussions and calls, and provide next-day summaries along with action items.

• Participate in weekly creative reviews and calls with suppliers and partners, ensuring participants adhere to timelines.

• Manage hiring processes with recruiters, onboarding and offboarding activities, and personnel administration for the international team.

• Keep track of contracts and renewals, along with monitoring influencer and software subscription expenses.

• Process invoices and coordinate arrangements for team hotels, padel activities, Airbnb stays, and team gifts.

• Take initiative on side projects beyond standard team responsibilities and see them through to completion.

• Develop Standard Operating Procedures (SOPs) in Notion.

• Decrease the founder's inbox and Slack responsibilities, freeing up approximately six hours each day for the founder.

• Work towards a chief of staff position, supporting the company's most critical initiatives.

⛳️ Requirements

• Proven experience as a trusted aide to a founder, CEO, or C-suite executive in a dynamic business environment (Executive Assistant, chief of staff, founder's associate, or similar roles).

• Proficient in Google Workspace, Slack, and Notion.

• Comfortable with Google Sheets.

• Technically inclined; quickly learns new skills and embraces new tools.

• Experience in creating custom workflows and automations using tools like Claude Code, n8n, or similar.

• Self-motivated and independent.

• Calm, organized, and meticulous.

• Strong writing skills, including the ability to write in another person's voice.

• Discreet in handling sensitive commercial, financial, and personnel issues.

• Positive growth-oriented mindset.

• Availability to be on call at all times, including early mornings, throughout the day, and evenings; not restricted to a 9-to-5 schedule.

• Full-time commitment required.

• Capability to complete a paid test task and a brief reasoning assessment during the hiring process.

🏝️ Benefits

• A genuine pathway to a chief of staff role, if that aligns with your career goals.

• A 3-month performance review based on clear objectives, with your base salary increasing upon achievement.

• 30 days of paid time off each year.

• Vitality private health insurance.

• Travel allowance for visits to the London office.

• Complimentary Elavate membership, naturally.