Senior Executive Assistant

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Oversee the CEO’s intricate calendar, priorities, meetings, and preparation across US and UK time zones.

• Organize domestic and international travel arrangements, including itineraries, accommodations, transportation, logistics, and schedule modifications.

• Handle requests for the CEO’s time, prioritizing, redirecting, or declining them based on business needs.

• Create briefing notes, agendas, presentations, correspondence, and other materials for significant internal and external meetings.

• Document decisions, actions, and commitments from meetings; maintain trackers and follow up with responsible parties.

• Act as a trusted intermediary between the CEO and the Executive Leadership Team, Board members, clients, partners, and other stakeholders.

• Compose and oversee executive communications, ensuring clear transitions and timely follow-ups.

• Coordinate activities for the Executive Leadership Team, including leadership communications, performance milestones, town halls, and executive-level initiatives.

• Manage executive administration tasks, such as expenses, invoices, contracts, approvals, records, and documents requiring the CEO’s attention.

• Enhance systems, routines, and processes that boost the effectiveness of the CEO and the executive office.

⛳️ Requirements

• Minimum of 5 years of experience as an Executive Assistant or in a similar role directly supporting a CEO or senior executive.

• Proven experience in managing intricate executive calendars, competing priorities, frequent changes, and both domestic and international travel.

• Outstanding written, verbal, and interpersonal communication skills, with the ability to draft executive-level correspondence.

• Advanced knowledge of Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel.

• Excellent organizational and time-management skills, with a keen attention to detail and follow-through.

• Capability to anticipate needs, exercise independent judgment, identify issues proactively, and follow through without prompting.

• Demonstrated discretion in handling highly confidential corporate, Board, personnel, or commercially sensitive information.

• High emotional intelligence and confidence when interacting with senior executives, Board members, clients, partners, and other stakeholders.

• Ability to respectfully push back, hold others accountable for deadlines, and determine what merits the CEO’s attention.

• Flexibility to support an international organization across US and UK time zones, including occasional adjustments to working hours and travel.

• Familiarity with modern productivity and AI tools designed to enhance executive and administrative workflows.

• Ongoing legal authorization to work in the United States or the United Kingdom without the need for current or future employer sponsorship.

• Temporary work authorization is not applicable.

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

• Experience in supporting Board and executive leadership meetings.

• Background in working within a global, private equity-backed, high-growth, or rapidly evolving organization.

• Experience assisting geographically dispersed executives and teams.

🏝️ Benefits

• Comprehensive perks package designed to support employee well-being and passions.

• Equal opportunity and inclusive workplace.

• Health plan transparency information provided.