Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as a reliable partner to senior executives by grasping their priorities, teams, operating rhythms, and business goals.

• Take ownership of intricate calendar management and prioritization.

• Anticipate scheduling conflicts, competing priorities, and organizational interdependencies.

• Organize meetings among senior leaders and cross-functional teams, including agenda preparation, logistics, and follow-up.

• Oversee domestic and international travel arrangements and logistics.

• Assist with executive communications, meeting preparations, presentations, and other related materials.

• Collaborate with Executive Assistants and Administrative Assistants to align leadership activities and coverage.

• Establish and maintain scalable operational practices, coverage plans, documentation standards, delegation norms, and shared systems.

• Coordinate executive and team offsites, leadership meetings, events, and high-priority tasks.

• Manage expenses, approval processes, and administrative functions.

• Handle sensitive and confidential information with sound judgment and discretion.

• Foster relationships across the organization and liaise with internal and external stakeholders.

• Identify inefficient workflows and employ technology, automation, and AI tools to enhance operations.

• Reduce friction, create executive capacity, and boost organizational effectiveness.

⛳️ Requirements

• A minimum of 3 years of experience in providing executive-level support.

• Proven experience supporting senior executives and managing complex, frequently changing calendars.

• Exceptional organizational and prioritization capabilities with a strong attention to detail.

• Excellent written and verbal communication skills.

• Strong judgment in handling highly confidential and sensitive information.

• Ability to work independently, anticipate needs, and resolve issues with minimal guidance.

• Strong skills in building cross-functional relationships.

• Experience managing travel, meetings, events, expenses, and executive logistics.

• Ability to remain composed, adaptable, and effective amidst rapidly changing priorities.

• A desire to develop a career in executive support, operations, Sales, Marketing, Product, or Technology.

• Preferred: Experience supporting C-suite, EVP, SVP, or similarly senior leaders.

• Preferred: Experience providing support to multiple executives or within a shared executive-support framework.

• Preferred: Experience in a technology or fast-moving, high-growth environment.

• Preferred: Experience in enhancing executive workflows, operating rhythms, or administrative processes.

• Preferred: Proficiency with Slack, Google Workspace, and modern productivity and collaboration tools.

• Preferred: Experience utilizing AI or automation tools to improve productivity, coordination, or administrative workflows.

🏝️ Benefits

• Equity for full-time employees.

• 401(k) matching dollar for dollar, up to 4% of eligible pay.

• Comprehensive medical, dental, and vision plans, including pet coverage.

• $10,000 per year in education reimbursement.

• Employee Resource Groups.

• Flexible PTO.

• 9 paid holidays.

• Year-end week-long break.

• 14 weeks of fully paid parental leave.

• 6 additional weeks of paid childbirth recovery leave for birthing parents.

• Flexible return-to-work schedule.

• One-time $2,000 Calvin Care Cash incentive for employees welcoming new family members.

• Flexible work environment with fully remote work options from anywhere in the US for US-based roles.

• Hardware and software provided for home working.