Senior Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support to the VP, Global Solution Architects and the VP, High Velocity Sales & Sales Development.

• Manage changing priorities, anticipate logistical requirements, and ensure follow-through on commitments.

• Oversee complex, high-volume calendars across various time zones.

• Prepare for recurring leadership meetings and all-hands sessions by organizing agendas and presentation materials.

• Coordinate domestic and international travel arrangements, including transportation, lodging, security needs, and documentation.

• Plan and execute off-site events, team-building activities, and company kickoffs.

• Collaborate with Recruiting and hiring teams on interviews, candidate communications, and onboarding logistics.

• Generate accurate monthly expense reports, encompassing receipt collection and reconciliation.

• Utilize AI tools for research, drafting, and routine administrative tasks, while validating outputs.

• Provide temporary coverage for executive support partners and lead special projects and ad hoc requests.

• Cultivate trusted relationships and establish dependable processes for scheduling, meeting preparation, travel, events, recruiting coordination, and expense management.

• Collaborate asynchronously with globally distributed executive support professionals through documentation, shared processes, and cross-functional partnerships.

⛳️ Requirements

• Proven experience supporting multiple senior leaders or VP-level executives simultaneously in a technology setting.

• Demonstrated ability to manage complex calendars across different time zones.

• Expertise in coordinating both domestic and international travel and team events.

• Proficient in Google Workspace, Slack, Zoom, Navan, Claude, and GitLab.

• Familiarity with expense reporting, recruiting coordination, and onboarding logistics.

• Effective and approachable communication skills across various functions and levels.

• Sound judgment when handling confidential information.

• Practical experience in utilizing AI tools to enhance administrative tasks.

• Organized and dependable approach to balancing priorities for two leaders and their teams.

• Capacity to support leaders and teams across global time zones.

• Prior experience in go-to-market strategies is not mandatory.

🏝️ Benefits

• Comprehensive benefits to support your health, financial stability, and overall well-being.

• Flexible Paid Time Off policy.

• Access to Team Member Resource Groups.

• Equity Compensation and Employee Stock Purchase Plan.

• Growth and Development Fund for professional advancement.

• Parental leave benefits.

• Home office support to enhance your work environment.