Executive Assistant

This is a fully remote position, open to applicants in Kazakhstan, +2 more countries.

📋 Description

• Oversee the CCO’s calendar and prioritize key strategic topics.

• Filter requests, manage communications, and organize meeting agendas.

• Create decision briefs, prepare board presentations, and conduct leadership reviews.

• Plan and manage executive travel from start to finish, including intricate itineraries and real-time adjustments.

• Take notes during meetings, document decisions, and ensure follow-up on action items.

• Communicate and engage with senior regional leaders on behalf of the CCO.

• Professionally represent the CCO via LinkedIn, email, and various other platforms.

• Organize and facilitate team retreats, coordinating venues, accommodations, dining, transfers, rooming lists, and vendors.

• Ensure the delivery of commitments across direct reports and senior leadership.

• Coordinate cross-departmental projects, timelines, stakeholders, and outcomes.

• Maintain dashboards, task trackers, and status reports.

• Enhance internal workflows and planning processes while supporting cross-team collaboration.

⛳️ Requirements

• Over 3 years of experience in a senior executive assistant, operations, or business operations role in a dynamic environment.

• Strong organizational and analytical abilities.

• Proficient with data handling, dashboards, and reporting.

• Demonstrated experience working with senior stakeholders and across functional teams.

• Exceptional skills in Microsoft Office and Google Workspace.

• Familiarity with task management tools such as Asana, Notion, or similar applications.

• Comfortable utilizing AI tools in daily tasks: research, drafting, summarizing, and data preparation.

• Actively seeks out new tools and strategies to enhance workflows.

• Capable of working independently and making operational decisions without continuous oversight.

• Proficient in both English and Russian.

• Nice to have: experience within the tech or travel-tech industry.

• Nice to have: background in project management or operations coordination.

• Nice to have: experience in creating automated workflows using tools like Make, Zapier, n8n, or similar.

🏝️ Benefits

• Flexible schedules with the option to work remotely.

• An ambitious and supportive team that enjoys their work, values each other, and grows together.

• Internal programs for onboarding and training, focusing on soft skill development and leadership capabilities.

• Partial reimbursement for attending external training sessions and conferences.

• Corporate English language school: group and individual lessons, along with speaking clubs featuring colleagues from around the globe.

• Corporate discounts on hotels and travel services.

• MyTime Day Off - an additional non-working day without loss of pay.