Personal Executive Assistant

This is a fully remote position, open to applicants in Mexico, +5 more countries.

📋 Description

• Conduct outbound calls during business hours to arrange and manage appointments.

• Organize medical, personal, and professional appointments for the founder, her daughter, and her partner.

• Harmonize the calendars of the founder, partner, and childcare.

• Collaborate with the nanny on scheduling and logistical matters.

• Anticipate conflicts and ensure all parties are kept informed.

• Utilize the shared knowledge database that includes travel, ordering, medical, and decision-making preferences.

• Implement tasks based on established preferences and systems.

• Enhance and maintain the shared knowledge database.

• Leverage Claude Cowork and other AI tools to plan and execute various tasks.

• Assist in refining the use of AI tools for personal and household management.

• Organize and coordinate hosted dinners and community events.

• Maintain documentation for restaurants and place takeout orders through DoorDash or similar services.

• Manage the social and community aspects of the founder's life.

• Provide support with family logistics related to childcare and the partner's family.

• Oversee recurring administrative tasks for the family.

⛳️ Requirements

• Demonstrated experience as a personal assistant, household manager, or family executive assistant supporting a high-trust principal.

• Proactive management of tasks from start to finish without needing extensive direction.

• Ability to express personal preferences and needs within a healthy working relationship.

• Confident in making outbound calls during US business hours to coordinate appointments and logistics.

• Familiarity with Claude Cowork or a strong willingness and ability to learn it quickly.

• Expected fluency in AI technologies.

• Discreet, dependable, and exceptionally organized with a keen eye for detail.

• Comfortable operating within documented systems and preferences.

• Availability during US Pacific Time business hours is essential.

• Updated resume is required.

• A short Loom video (1 to 2 minutes) is required; only candidates who submit one will proceed to the next step.

• Experience with Claude Cowork or similar AI workflow tools is a plus.

• Background in coordinating household staff, childcare logistics, or family scheduling is advantageous.

• Experience in supporting social event planning or community hosting is beneficial.

• Familiarity with shared documentation systems or knowledge bases is a plus.

🏝️ Benefits

• Paid Time Off in accordance with company policy.

• Observance of Holidays as per company guidelines.

• 100% remote work environment.

• Compensation paid in USD bi-monthly (on the 15th and 30th).

• A high-trust, high-ownership personal support role with direct access to the founder and opportunities for growth as trust develops.