Senior Executive Assistant

This is a fully remote position, open to applicants in Texas.

📋 Description

• Act as a reliable strategic partner to designated executives while providing support to the Board of Directors.

• Oversee the scheduling of board meetings, the preparation of agendas, and the timely distribution of materials in line with bylaws and governance standards.

• Organize and coordinate ad hoc committee meetings, as well as the needs of the Board and executive office, investor relations activities, earnings calls, and conferences.

• Handle board member expense reports and assist with the reporting of executive expenses.

• Uphold confidentiality and discretion in all board-related matters.

• Manage intricate calendars across various time zones and business lines.

• Control access to the executive’s time and office.

• Anticipate the needs of executives, prioritize effectively, and manage sensitive matters with independent judgment.

• Coordinate agendas for leadership team meetings and follow up on action items.

• Prepare materials and briefings at the executive level; assist in drafting and editing communications.

• Research, prioritize, and address incoming issues and confidential matters.

• Organize internal and external meetings, events, and team offsites in collaboration with Facilities, IT, and Finance.

• Maintain filing systems, corporate records, board documents, and the company data room.

• Arrange travel for board members and executives, including flights, accommodations, ground transport, meals, and itineraries.

• For team members based in Austin, assist with coworking-space responsibilities such as mail handling and badge management.

⛳️ Requirements

• A Bachelor’s degree or equivalent experience is mandatory.

• Over 7 years of experience supporting C-level or senior executives is required.

• Experience in a technology-focused environment is preferred.

• Prior experience supporting a board of directors or working in a governance context is an advantage.

• Advanced skills in calendar management across multiple time zones and competing priorities.

• Outstanding organizational and time-management abilities, with a keen attention to detail and accuracy.

• Exercise independent judgment and discretion when handling confidential and sensitive information.

• Exceptional written and verbal communication skills, along with a professional presence.

• Strong interpersonal skills with the ability to foster trust and credibility.

• Proactive in problem-solving, decision-making, and follow-through.

• High emotional intelligence, with professionalism and composure in high-pressure situations.

• Capability to work independently or as part of a global team across different time zones.

• Adaptability to a rapidly changing environment.

• Comfort using AI productivity tools such as Claude.

• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Slides, Sheets, Meet).

• Preferred experience with Slack, Navan, Zoom, Microsoft Office, DocuSign, and Adobe Acrobat.

• Willingness to travel occasionally for executive meetings, offsites, or other business requirements.

• Roles based in Austin require on-site attendance at the coworking space at least once a week.

🏝️ Benefits

• Remote-first work culture.

• Optional collaborative workspaces available in Austin, Atlanta, and London.

• Variable compensation options such as bonuses or commissions, where applicable.

• Equity opportunities, where applicable.

• Benefits provided in accordance with local policies.

• An inclusive and accessible hiring process.

• Identity verification process conducted via Persona.