Executive Assistant – Personal and Business

This is a fully remote position, open to applicants in Argentina, +5 more countries.

📋 Description

• Conduct outbound calls during business hours to arrange and coordinate appointments.

• Organize medical, personal, and professional appointments for the founder and their family.

• Manage multiple calendars and proactively address scheduling conflicts.

• Collaborate with the nanny regarding scheduling and logistics.

• Implement tasks based on documented preferences and systems while maintaining their accuracy.

• Utilize Claude Cowork and other AI tools to plan and execute tasks effectively.

• Assist in optimizing the use of AI across personal and household operations.

• Aid in the planning and logistics of hosted dinners and community events.

• Handle takeout orders via DoorDash or similar services.

• Provide support with family administrative tasks and baby-related responsibilities.

• Complete prequalifying questions, video introductions, role-specific assessments (if necessary), interviews, and background/reference checks as part of the hiring process.

⛳️ Requirements

• Demonstrated experience as a personal assistant, household manager, or family executive assistant supporting a high-trust principal.

• Proactively take ownership of tasks from start to finish without waiting for detailed instructions.

• Comfortable expressing your own preferences and needs to foster a healthy working relationship.

• Confident in making outbound calls during US business hours to coordinate appointments and logistics for others.

• Familiarity with Claude Cowork, or a strong willingness and ability to quickly learn the platform.

• Discreet, trustworthy, and highly organized with exceptional attention to detail.

• Able to work within established systems and preferences instead of creating new ones from scratch.

• Available during US Pacific Time business hours.

• An updated resume is required.

• A 1–2 minute Loom video introducing yourself, detailing your relevant experience, and explaining your use of AI tools is necessary.

• Only candidates who provide a Loom video will advance to the next stage.

• Preferred: Experience with Claude Cowork or similar AI workflow tools.

• Preferred: Background in coordinating household staff, childcare logistics, or family scheduling.

• Preferred: Experience in planning social events or community hosting.

• Preferred: Familiarity with shared documentation systems or knowledge bases.

🏝️ Benefits

• Paid Time Off in accordance with company policy.

• Holidays observed per company guidelines.

• Bi-monthly payments on the 15th and 30th.

• Fully remote work setup.

• Full-time position with designated hours.