Executive Assistant, Asana Proficiency

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee intricate schedules across various time zones, guaranteeing effective time management and prioritization of meetings.

• Organize and sustain both recurring and one-off meetings, including 1:1s and group sessions.

• Act as the main point of contact for internal and external communications on behalf of senior executives.

• Compose, review, and manage email, Slack, and task-related communications to ensure prompt follow-ups and replies.

• Arrange and prepare for meetings, which includes establishing agendas, taking notes, and following up on action items.

• Engage in team and leadership meetings as needed to understand priorities and essential business operations.

• Plan and coordinate travel arrangements, both domestic and international, including flights, lodging, and itineraries.

• Manage confidential information with care and professionalism.

• Assist in programmatic scheduling for internal events, onboarding sessions, and other special projects.

• Collaborate with fellow administrative professionals to ensure seamless operations across different functional areas.

⛳️ Requirements

• Proficiency in Asana is essential, along with experience using Google Calendar, Gmail, and Slack.

• Experience working with a Mac operating system is mandatory.

• At least 3 years of experience as an Executive Assistant to C-level executives (CEO, COO, etc.) or a similar role supporting multiple leaders across different time zones.

• A Bachelor's degree or relevant certification is required.

• Exceptional communication skills via phone, email, and instant messaging.

• Excellent English communication abilities, both written and verbal (minimum B2 level).

• Strong organizational and time management skills.

• Tech-savvy and knowledgeable about current technologies, including desktop sharing, cloud services, and VoIP.

• Familiarity with word-processing software and spreadsheets (e.g., MS Office).

• Understanding of online calendars and scheduling tools (e.g., Google Calendar).

• A proactive attitude and readiness to undergo training.

• Availability to work during graveyard shifts.

• USB headset equipped with noise cancellation features.

• Functional webcam.

• Computer with a minimum 1.8 GHz processor and at least 4GB of RAM.

• Main internet service speed of at least 25 Mbps cable connection.

• Backup internet service speed of at least 10 Mbps.

🏝️ Benefits

• Health Insurance (HMO).

• Performance incentives.

• Job security and stability.

• Paid training.

• Inclusive culture.

• Opportunities for upskilling.

• 100% remote work option.

• Exceptionally supportive team.

• Opportunities for career advancement.

• Enjoyable work environment.

• Holiday and overtime pay.

• Affiliate marketing program referral payment of up to $30 for each hired referral.