Personal Executive Assistant

This is a fully remote position, open to applicants in Mexico, +5 more countries.

📋 Description

• Conduct outbound calls within business hours to arrange and coordinate appointments.

• Organize medical, personal, and professional appointments for the founder and their family.

• Manage and synchronize multiple calendars, including those of the founder, partner, and childcare, while proactively addressing any conflicts that arise.

• Collaborate with the nanny on scheduling and logistical arrangements.

• Implement tasks based on documented preferences and systems utilizing the shared platform, ensuring it remains up to date.

• Leverage Claude Cowork and various AI tools to plan and execute tasks efficiently, while enhancing the use of AI in personal and household operations.

• Assist with planning and logistics for hosted dinners and community events.

• Oversee takeout orders through DoorDash or similar services.

• Provide support with baby-related and family administrative tasks by following established systems.

• Aid the founder and family in personal administration, scheduling, household coordination, family logistics, and social event planning.

⛳️ Requirements

• Demonstrated experience as a personal assistant, household manager, or family executive assistant supporting a high-trust principal.

• Truly proactive, taking full ownership of tasks from start to finish without awaiting detailed instructions.

• Comfortable articulating your own preferences and needs to foster a healthy working relationship.

• Confident in making outbound calls during US business hours to manage appointments and logistics on behalf of others.

• Familiarity with Claude Cowork is a plus, or a strong willingness and ability to learn it swiftly.

• Discreet, dependable, and exceptionally organized with a keen eye for detail.

• Comfortable working within established systems and preferences rather than creating them from scratch.

• Updated resume is required.

• A 1–2 minute Loom video introducing yourself, detailing your experience in supporting a principal with personal and household logistics, and explaining how you utilize AI tools in your daily workflow.

• Submission of the Loom video is necessary to advance to the next step of the hiring process.

🏝️ Benefits

• Compensation provided in USD.

• Paid bi-monthly on the 15th and 30th.

• Paid Time Off in accordance with company policy.

• Holidays recognized per company guidelines.

• 100% remote working environment.

• Full-time position with dedicated hours.

• Availability required during US Pacific Time business hours.