Senior Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide outstanding administrative support to the President of Global Solutions

• Organize meetings and manage intricate calendars across various global time zones

• Process expense submissions

• Arrange and coordinate travel, including air, ground transportation, and lodging

• Organize team meetings, cross-functional training, and meeting content

• Build and maintain relationships with senior executives and stakeholders

• Keep distribution lists and the Solutions Team calendar updated

• Plan both physical and virtual meetings, take and transcribe minutes, and follow up on action items and deliverables

• Organize events and arrange associated travel and accommodation

• Enhance and refine organizational support processes

• Create PowerPoint presentations for monthly Global Town Halls

• Collect potential topics for Town Halls and coordinate speakers with the President and team leaders

• Address various administrative requests and issues

⛳️ Requirements

• Over 10 years of progressive administrative experience

• Minimum of 5 years of experience providing administrative support at the C-Level

• High level of professionalism, business insight, and maturity

• Outstanding organizational skills, excellent verbal and written communication abilities, and keen attention to detail

• Advanced proficiency in MS Office and related platforms, such as MS Teams

• Strong skills in project and task management

• Capacity to multitask and adapt in a dynamic environment

• Experience in scheduling support and calendar management

• Flexibility to adjust work hours as necessary to accommodate meetings outside of regular office hours

• Ability to collaborate with other EAs to synchronize calendars for ELT and Board meetings

• Familiarity with Concur is an advantage

• Completion of a background check may be required in compliance with local laws

🏝️ Benefits

• Paid time off

• Medical insurance

• Dental insurance

• Vision insurance

• 401(k)

• Travel as required (approximately once per quarter to Circana US Offices)

• AI-assisted screening disclosure

• Background check may be necessary, with assurance that the current employer will not be contacted without consent