Senior Employee Relations, Compliance Specialist

This is a fully remote position, open to applicants in Texas.

📋 Description

• Act as the main point of contact for routine employee relations issues concerning conduct, attendance, performance, interpersonal conflicts, and workplace concerns.

• Collaborate with business leaders to identify employee challenges, operational requirements, and desired outcomes.

• Assist in performance management, including coaching documentation, performance improvement plans, corrective actions, and separations.

• Conduct preliminary fact-finding, gather pertinent information, and aid workplace investigations under the direction of HR leadership.

• Offer guidance on established HR policies and procedures while recommending practical solutions.

• Identify and swiftly escalate sensitive, complex, or high-risk issues.

• Maintain confidential records of employee relations cases and monitor matters until resolution.

• Oversee federal, state, and local HR compliance activities, including deadlines and documentation.

• Manage state employer registrations and renewals.

• Coordinate benefits compliance reporting, which encompasses Form 5500, ACA reporting, required notices, and supporting documentation.

• Assist in payroll compliance administration, audits, regulatory documentation, and reporting.

• Manage workers' compensation renewals and audits.

• Prepare documentation and support both internal and external audits.

• Maintain an HR compliance calendar that includes filings, reporting deadlines, renewals, and audits.

• Administer employee leaves of absence, including FMLA, ADA-related leave, state-specific leave programs, and company leave policies.

• Coordinate leave requests, communications, documentation, certifications, deadlines, and return-to-work processes.

• Support employee lifecycle compliance, including I-9 verification, personnel records, onboarding and offboarding documentation, and required notices.

• Ensure accurate employee information is maintained in ADP and other HR systems.

• Conduct employee data audits and manage necessary corrections.

• Assist with HR reporting, data collection, internal reviews, and audits.

• Maintain personnel files, employee relations records, and compliance documentation.

• Support administrative workflow and process-efficiency enhancements.

• Collaborate with the HR Coordinator on routine administrative functions.

• Manage established processes and address routine to moderately complex issues independently, escalating exceptions and higher-risk decisions to HR leadership.

⛳️ Requirements

• A bachelor's degree in human resources, Business Administration, or a related field is preferred, or equivalent relevant experience.

• At least 4 years of progressive HR experience, including hands-on employee relations and HR compliance responsibilities.

• Experience in addressing employee conduct, attendance, performance management, workplace conflicts, and other employee relations matters.

• Proficient in preparing corrective action documentation, supporting investigations, and coordinating employee separations.

• Strong interpersonal skills with the ability to navigate challenging conversations while maintaining professionalism and empathy.

• Practical business acumen with the ability to understand operational needs, apply established policies, and suggest feasible solutions.

• Strong active listening skills and the capacity for clear, concise, and respectful communication.

• Ability to identify urgent matters, prioritize responsibilities, and follow through without needing repeated direction.

• Knowledge of federal and multi-state employment regulations, including FLSA, FMLA, ADA, EEOC requirements, and applicable wage and hour laws.

• Experience in supporting HR compliance activities, audits, regulatory filings, and employment documentation.

• Familiarity with Form 5500, ACA reporting, workers' compensation, and state registrations is preferred.

• Experience with HRIS platforms, preferably ADP.

• Proficient in Excel and HR data management.

• Excellent organizational skills and attention to detail, with the ability to manage multiple deadlines.

• High level of discretion and professionalism when dealing with confidential employee information.

• Collaborative, adaptable, and solutions-oriented mindset, with the judgment to know when guidance or escalation is necessary.

🏝️ Benefits

• Comprehensive medical, dental, and vision coverage.

• Health Savings Account (HSA) contributions.

• Employee Assistance Program (EAP).

• 401(k) program with Safe Harbor Match (100% of the first 3% and 50% of the next 2%).

• Accrued time off.

• Company holidays.

• Sick leave.

• 3 floating holidays.

• 12-week Paid Parental Leave.

• Bonus opportunities.

• Comprehensive tech package.

• Remote work options for employees in approved locations.

• Occasional travel to the Irving, TX office for team collaboration, meetings, and business needs.