Senior Development Coordinator

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Provide administrative and operational assistance to the Vice President and Deputy Vice President of Development.

• Document and summarize notes during bi-weekly portfolio strategy meetings and quarterly portfolio reviews.

• Monitor donor activities and communications within the fundraising CRM.

• Create materials for donor meetings, including prospect summaries, background research requests, and fundraising strategy documents.

• Assist with event management and logistics for the annual signature dinner as well as smaller donor events.

• Oversee and manage the annual Development Operating Plan.

• Organize, document, and track quarterly team check-ins and departmental 90-day priorities.

• Facilitate Development Management Team meetings while tracking priorities, deadlines, and action items.

• Keep departmental project and priority views updated in Asana.

• Handle AI-assisted meeting documentation, summaries, action-item capture, and tracking of carry-over tasks.

• Promote the adoption of Asana, SharePoint, AI-enabled tools, and collaboration platforms.

• Coordinate logistics for the Executive Office, including scheduling, travel arrangements, and follow-up.

• Prepare materials for Philanthropy Committee and Board meetings.

• Compile meeting materials, briefing documents, presentations, agendas, and supporting resources.

• Monitor committee recommendations, action items, and follow-up responsibilities.

• Manage onboarding and offboarding processes for Development staff.

• Maintain the structure, templates, guides, and operational documentation within SharePoint.

• Organize department meetings, retreats, and internal activities.

• Assist with department administration, including supplies and staff milestone cards/gifts.

• Support special projects and initiatives across the department.

⛳️ Requirements

• Two to four years of experience in project coordination, operations, development administration, executive support, or a related field.

• Ability to manage multiple complex projects and priorities simultaneously.

• Experience in providing support to senior leaders and handling highly confidential information.

• Strong organizational, planning, and follow-through capabilities.

• Exceptional written and verbal communication skills.

• Familiarity with project management and collaboration platforms, such as Asana or similar tools.

• High proficiency in Microsoft Office and Microsoft 365 applications.

• Experience with fundraising databases and nonprofit operations is preferred.

• Ability to collaborate effectively with a diverse range of colleagues, stakeholders, and partners.

• Commitment to NPCA’s mission, core values, and JEDI Statement of Intentions.

• Capacity to communicate effectively with all levels of NPCA staff.

• Availability to work Monday through Thursday, with core office hours from 9:00 AM to 6:00 PM.

• Willingness to work occasional nights and weekends as required by event scheduling.

• Must have eligibility to work in the United States of America; visa sponsorship requirements should be addressed in the application.

🏝️ Benefits

• Full-time 32-hour, four-day work week.

• Flexible work schedule promoting work-life balance around events.

• Fully remote work / home office arrangement.

• Opportunities for professional and personal development.

• Reasonable accommodations provided for individuals with disabilities.