Senior Coordinator, Meeting Coordination

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the workflow of IRB meetings by evaluating incoming submissions and delegating reviews to Board members.

• Organize meeting space/platform for IRB sessions.

• Prepare informed consent forms (ICFs) before and after meetings in compliance with relevant federal regulations.

• Facilitate communication among Client Services, Board reviewers, and clients.

• Draft proposed meeting outcomes for the Chair's evaluation.

• Manage the web platform for IRB meetings.

• Provide support before and during meetings to Chairs and Board Members to ensure regulatory compliance.

• Address complex issues that arise during IRB meetings.

• Recognize and resolve matters that require the attention of the IRB and Chair.

• Challenge or clarify opinions and inquiries during IRB meetings.

• Collaborate with Client Services to report special issues to the IRB.

• Analyze and suggest enhancements to IRB review procedures.

• Conduct thorough pre-reviews of consent forms to ensure regulatory compliance.

• Revise consent forms to meet regulatory standards and operational guidelines.

• Implement agreed-upon language in consent forms as per client agreements.

• Work with stakeholders to incorporate necessary revisions.

• Perform quality control checks on consent forms.

• Manage an average of weekly IRB meetings and additional Board meetings as needed.

• Mentor new team members upon request.

⛳️ Requirements

• Minimum of 2 years of IRB experience.

• Bachelor’s degree, or equivalent combination of education and experience.

• Certified IRB Professional (CIP) or the attainment of CIP within one year of eligibility.

• In-depth knowledge of federal laws and guidelines related to Human Subjects Research Protection.

• Proficient in MS Word and Outlook.

• Completion of standard Human Subjects Research Training, such as CITI, as required by management.

• Completion of organizational training requirements.

• Familiarity with U.S. and/or Canadian Regulations and Guidelines in Human Subject Protections and research areas.

• Capability to sit or stand for extended periods at a stationary workstation.

• Ability to regularly lift, carry, and lower objects weighing up to 10 lbs.

• Ability to learn and understand basic instructions.

• Strong focus and attention to tasks and responsibilities.

• Effective verbal communication skills, including listening, understanding, responding, and speaking.

🏝️ Benefits

• Eligibility for variable bonuses in addition to the base salary.

• Health insurance coverage.

• Paid holidays.

• Reasonable accommodations for applicants with disabilities.

• An inclusive and collaborative workplace environment.

• Opportunities to attend conferences, webinars, and workshops as agreed upon with management.