Senior Convention Planning Specialist

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Oversee the strategy, planning, and execution of conventions for designated business sectors.

• Collaborate with business stakeholders to assess convention opportunities and propose participation strategies.

• Work alongside marketing, communications, and sales teams to create convention plans, messaging, and customer engagement strategies.

• Handle exhibit logistics, which includes space selection, exhibitor services, vendor coordination, shipping, installation, dismantling, and on-site execution.

• Formulate and manage convention budgets, forecasts, and expenses.

• Organize convention-related meetings, sponsored programs, and communications.

• Engage with industry associations, exhibitor advisory committees, and external partners.

• Ensure that convention activities adhere to Medtronic policies, AdvaMed guidelines, association regulations, and relevant legal requirements.

• Act as a strategic advisor to marketing, communications, and commercial stakeholders.

• Support large and complex events, ensuring the successful execution of convention programs.

⛳️ Requirements

• High School Diploma/GED with 8+ years of experience OR Associate Degree with 6+ years OR Bachelor's Degree with 4+ years of experience in convention management, event management, marketing operations, communications, or a related field.

• Proven experience in managing budgets, forecasts, project expenses, and vendor relationships.

• Demonstrated ability to partner with cross-functional stakeholders and manage multiple concurrent projects.

• Willingness to travel up to 25%.

• Experience in planning and executing conventions, congresses, trade shows, exhibits, or large-scale corporate events.

• Background in supporting healthcare, medical device, pharmaceutical, or life sciences convention programs.

• Familiarity with AdvaMed guidelines, healthcare compliance requirements, and association regulations.

• Experience managing large or complex exhibits, sponsored programs, and multi-business convention initiatives.

• Proven collaboration with professional associations, exhibitor advisory committees, or industry organizations.

• Proficient in Microsoft Excel, PowerPoint, and event management platforms.

• For degrees obtained outside the United States, a degree that satisfies 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

• Must possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

🏝️ Benefits

• Competitive salary and a flexible benefits package.

• Health, dental, and vision insurance.

• Health Savings Account.

• Healthcare Flexible Spending Account.

• Life insurance.

• Long-term disability leave.

• Dependent daycare spending account.

• Tuition assistance/reimbursement.

• Simple Steps global well-being program.

• Incentive plans.

• 401(k) plan with employer contribution and matching.

• Short-term disability.

• Paid time off.

• Paid holidays.

• Employee Stock Purchase Plan.

• Employee Assistance Program.

• Non-qualified Retirement Plan Supplement.

• Capital Accumulation Plan for eligible employees.