Senior Clinical Site Budget Specialist

This is a fully remote position, open to applicants in California, +3 more states.

📋 Description

• Provide guidance and support to clinical operations departments for site budgeting related to ImmunityBio trials as well as investigator-initiated trials.

• Prepare, negotiate, and finalize budgets for clinical trials, along with service contracts and agreements.

• Identify areas for process improvement and suggest or draft standard operating procedures (SOPs) and templates.

• Oversee budget timelines and keep trial stakeholders updated.

• Propose strategies to meet clinical program milestones.

• Deliver reports and analyses to management regarding trends in budget and agreement negotiations.

• Evaluate protocols for coverage analysis and budget creation.

• Conduct thorough coverage analyses utilizing CMS policies, NCDs, LCDs, Drug Compendia, and other relevant standards.

• Create, assess, and negotiate budgets for clinical trials.

• Collaborate with Legal, Finance/Accounting, and Clinical Operations teams.

• Develop and maintain site-specific budget templates and negotiate budget and contract terms.

• Aid in budgeting, forecasting, auditing, and variance management activities.

• Address inquiries related to coverage analysis, billing compliance, and budget matters.

• Act as a subject matter expert on billing compliance issues and budget negotiations.

• Educate others on processes related to budget and billing compliance.

• Mentor, coach, and train junior budget team members.

• Undertake ad hoc and cross-functional projects as assigned.

⛳️ Requirements

• Bachelor’s degree with 7+ years of progressive experience in budget and contract development is required.

• A minimum of 4 years of experience in clinical research is required.

• Experience in contract negotiations is preferred.

• Familiarity with both domestic and international research studies is preferred.

• Proficient knowledge and expertise in Clinical Trial Management Systems and Excel for budget development and negotiations.

• Advanced skills in Excel are necessary.

• Understanding of coverage analysis and CPT coding is essential.

• Knowledge of the drug development process and associated cross-functional responsibilities is required.

• Capacity to influence various teams without a direct reporting structure is crucial.

• Exceptional project and process management skills are needed.

• Strong interpersonal and communication skills along with a customer-service orientation are essential.

• Familiarity with supplier management and billing/regulatory compliance guidelines is required.

• Proven ability to manage highly confidential information is necessary.

• Experience with Veeva CTMS and payments is preferred.

• Availability to work Monday through Friday during standard business hours is required.

• Must be able to work in a standard office environment and utilize standard office equipment.

• Ability to lift and carry materials weighing up to 20 pounds is necessary.

🏝️ Benefits

• Opportunity to become part of a publicly traded biopharmaceutical company.

• Access to professional development opportunities.

• Eligibility for a discretionary bonus.

• Equity award opportunities.

• Options for Medical, Dental, and Vision Plans.

• Health and Financial Wellness Programs available.

• Employer Assistance Program (EAP) offered.

• Company-paid and voluntary Life/AD&D, Short-Term, and Long-Term Disability coverage.

• Healthcare and Dependent Care Flexible Spending Accounts available.

• 401(k) Retirement Plan with Company Match.

• 529 Education Savings Program offered.

• Voluntary Legal Services, Identity Theft Protection, Pet Insurance, and Employee Discounts, Rewards, and Perks.

• Paid Time Off (PTO), including 11 Holidays.

• Exempt Employees qualify for Unlimited PTO.

• Non-Exempt Employees are entitled to 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days, and 1 Cultural Day.

• Access to tools and resources for optimizing health and wellness.

• Flexible scheduling within standard business hours, subject to manager approval.

• Options for remote or onsite work as specified in the offer letter.