Senior Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily financial operations for a promotional products company based in the U.S.

• Record daily banking transactions and keep track of account balances.

• Generate daily and periodic cash-flow reports for the leadership team.

• Process vendor invoices and schedule payments to vendors.

• Prepare and dispatch customer invoices.

• Follow up on outstanding payments from customers and manage aging reports.

• Accurately record transactions using QuickBooks.

• Conduct reconciliations for bank accounts, credit cards, and vendors.

• Investigate and promptly resolve any discrepancies.

• Coordinate payroll processes with Paychex.

• Assist with reporting and coordination of 401(k) plans.

• Aid in the computation and filing of sales taxes.

• Support insurance renewals, audits, and annual reporting obligations.

• Prepare gross-margin reports and other financial analyses.

• Organize financial data for the company’s CPA.

• Perform similar accounting and administrative duties for a smaller affiliated company.

• Acquire knowledge and operate within the company's internal system, Cotanet.

⛳️ Requirements

• Excellent organizational and time-management abilities.

• High level of attention to detail and precision in financial documentation and reports.

• Clear and professional verbal and written communication skills in English.

• Strong analytical and problem-solving skills to identify and rectify financial discrepancies.

• Comprehensive understanding of accounting principles, regulations, and procedures.

• 4–6 years of full-cycle bookkeeping or accounting experience, ideally supporting small to medium-sized businesses in the U.S.

• A Bachelor's degree in Accountancy, Accounting, Finance, Business Administration, or a related field is preferred.

• CPA or bookkeeping certification is a plus.

• Willingness to work overnight or graveyard shifts in Philippine time or during U.S. operating hours.

• Proficient in QuickBooks Online and/or Desktop.

• Experience with payroll systems such as Paychex or similar platforms like ADP and Gusto.

• Familiarity with U.S. sales tax regulations, 401(k) reporting, and year-end requirements.

• Advanced skills in Microsoft Excel or Google Sheets, including reconciliations, reporting, pivot tables, and lookups.

• Proficient in Microsoft Office and Google Workspace.

• Ability to quickly adapt to new and proprietary systems.

🏝️ Benefits

• Competitive salary packages that lead the industry.

• Permanent remote work arrangement.

• Provision of company equipment.

• Employer share of government-mandated benefits.

• Internet stipends available upon regularization.

• HMO coverage upon regularization, with an option to enroll as early as Day 1.

• PTO credits and service incentive leaves offered.

• Major spring and winter company events held live.

• Monthly virtual events to appreciate employees.

• Access to career skills training courses provided by the company.

• A company culture dedicated to fostering personal and professional growth.