Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Review and authorize submitted expenses within QuickBooks Online.

• Allocate expenses to the appropriate projects and clients to ensure precise job costing.

• Identify missing receipts, duplicate entries, or questionable charges.

• Generate accurate client invoices based on project work, hours, and billable expenses.

• Dispatch invoices to clients timely and according to project terms.

• Keep organized records of all issued invoices.

• Monitor the accounts receivable aging report and pinpoint overdue invoices.

• Professionally follow up with clients regarding outstanding balances.

• Log payments received and update the status of invoices.

• Maintain and review time and expense entries to ensure they are thorough, current, and accurate.

• Remind team members about missing or overdue entries.

• Reconcile entries with projects to facilitate accurate billing.

• Generate financial reports such as Profit & Loss, Balance Sheet, A/R Aging, and Project Profitability.

• Ensure transactions adhere to accrual accounting principles throughout the year.

• Assist with month-end closure and provide clean, reliable data to the leadership team.

⛳️ Requirements

• Organizational & Time Management – Effectively manage multiple tasks while meeting strict deadlines.

• Attention to Detail – Maintain a high level of accuracy in all financial records and reports.

• Communication Skills – Clearly and professionally communicate with clients and internal teams.

• Problem Solving & Analysis – Identify discrepancies and resolve financial issues efficiently.

• Accounting Knowledge – Strong grasp of accounting principles, regulations, and procedures.

• Bachelor's degree in Accountancy, Accounting Technology, Finance, Business Administration, or a related field.

• 2–4 years of bookkeeping or accounting experience, ideally supporting U.S.-based clients and project-based or professional services businesses.

• Strong verbal and written communication skills in English.

• Ability to work overnight/graveyard shifts in Philippine time or during U.S. operating hours.

• Expert-level proficiency in QuickBooks Online (mandatory).

• Solid understanding of accrual-basis accounting.

• Familiarity with invoicing, accounts receivable, collections, and job/project costing.

• Proficient in Microsoft Office, particularly Excel (including formulas, pivot tables, reconciliations).

• Proficient in Google Workspace (Google Sheets, Gmail, Docs).

• QuickBooks Online ProAdvisor certification is a plus.

• Experience with time-tracking tools integrated with QuickBooks (e.g., QuickBooks Time) is a plus.

🏝️ Benefits

• Industry-leading salary packages

• Permanent work-from-home setup

• Company equipment provided

• Government-mandated benefits employer share

• Internet stipends upon regularization

• HMO Coverage upon regularization (with an option to enroll as early as Day 1)

• PTO credits and service incentive leaves

• Major spring and winter company live events

• Monthly employee appreciation virtual events

• Company-provided career skills training courses

• A company culture focused on your personal and professional growth