Bookkeeper, VA

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Ensure precise and up-to-date QuickBooks Online records across various LLCs and business entities.

• Input and classify transactions utilizing the predefined chart of accounts and coding system.

• Document invoices, receipts, payments, deposits, intercompany transactions, and additional financial activities, accompanied by supporting documentation.

• Examine transactions for any missing information, incorrect coding, duplicates, or inconsistencies.

• Reconcile designated bank and credit card accounts with their respective statements.

• Investigate and rectify discrepancies and misclassified transactions within authorized limits.

• Escalate unresolved, questionable, or potentially erroneous transactions with adequate context.

• Keep accounts payable and accounts receivable records, along with vendor records, invoices, payments, deposits, and receivables.

• Reconcile rental income and other anticipated payments, identifying any late, missing, or inconsistent payments.

• Supervise assigned email accounts for invoices, receipts, statements, and bookkeeping documents.

• Organize documentation within designated cloud storage and align it with QuickBooks transactions.

• Uphold comprehensive financial records for bookkeeping and tax assistance.

• Maintain Google Sheets, cash flow trackers, deal-related spreadsheets, and other financial monitoring tools.

• Compare spreadsheet data against QuickBooks and probe any discrepancies.

• Aid in weekly and month-end Profit & Loss reporting, along with other financial reports.

• Finalize transaction entries, reconciliations, AP/AR updates, and documentation ahead of the month-end review.

• Review, resolve, document, and escalate issues prior to management’s final review and closure.

• Manage assigned tasks within deadlines, clearly communicate any obstacles, and maintain accurate records without needing continuous supervision.

⛳️ Requirements

• Extensive experience with QuickBooks Online — a must.

• Solid hands-on bookkeeping expertise, including transaction entry, bank reconciliation, credit card reconciliation, accounts payable, and receivable.

• Proven experience in maintaining financial records for multiple LLCs and business entities.

• Experience in managing intercompany transactions.

• Proficient in Google Sheets and financial spreadsheets.

• Capability to identify, investigate, and communicate financial discrepancies rather than merely inputting data.

• Ability to consistently adhere to established accounting procedures, chart-of-accounts structures, and coding standards.

• Capacity to independently manage assigned bookkeeping tasks without needing daily prompts or detailed instructions.

• Strong organizational and time-management abilities, especially when handling records across multiple entities.

• Clear written and verbal communication skills in English.

• High degree of honesty, integrity, reliability, and confidentiality while managing financial information.

• Real estate bookkeeping experience is desirable but not mandatory.

• Familiarity with HUD/settlement statements and real estate transactions is preferred.

• Must demonstrate practical QuickBooks Online and reconciliation experience.

• Must provide a 5–8 sentence practical response illustrating investigation and correction/escalation judgment.

🏝️ Benefits

• Paid Time Off

• HMO

• Fully Remote Work