Bookkeeper

This is a fully remote position, open to applicants in Brazil, +5 more countries.

📋 Description

• Process and enter bills, while recording deposits from the finance inbox twice a week.

• Sync and categorize bank feed transactions on a weekly basis.

• Ensure payroll is documented in the appropriate month.

• Reconcile bank accounts and assist in the monthly review process.

• Prepare accounts payable payment runs for approval and execute approved payments via QuickBooks Bill Pay.

• Follow up with clients regarding invoices that are past due by 45 days and maintain an accounts receivable tracking sheet.

• Enter subcontractor timesheet data as invoices.

• Process monthly partner commission payments.

• Distribute consulting services invoices at the beginning of each month for the prior month.

• Prepare and send around 30 Microsoft licensing and services invoices monthly in Work 365.

• Accurately manage high-value billing.

• Conduct light contract maintenance throughout the month.

• Create quotes for Microsoft products and services using HubSpot.

• Utilize knowledge of Microsoft contracts in quoting, contract management, and invoicing.

• File monthly or quarterly sales tax returns for four to five states.

• Submit project claims in the Microsoft Partner Portal following ramp-up.

• Maintain and clean up the CRM system.

• Assist in sending, collecting, and reporting on customer satisfaction surveys.

⛳️ Requirements

• Minimum of 3 years of practical bookkeeping experience, including complete month-end cycles and bank reconciliations.

• Proficient skills in QuickBooks (Desktop knowledge is a significant advantage).

• Experience with accounts payable, accounts receivable, and follow-up collections.

• Familiarity with U.S. sales tax filings, ideally across multiple states.

• Exceptional attention to detail, particularly when handling high-value invoices.

• Professional proficiency in written and spoken English, as interaction with customers and vendors regarding billing, payments, and quotes is required.

• Willingness to learn new systems.

• Experience with Work 365, HubSpot, Microsoft licensing (CSP/EA), or similar IT or SaaS billing environments is a strong plus, though training will be provided.

• A proven history of long-term commitment to roles.

🏝️ Benefits

• Competitive salary.

• Opportunities for professional development and training.

• Flexible work environment.

• Health and wellness benefits.

• Collaborative and supportive team atmosphere.