Senior Associate, Global Meetings & Events – Meeting Planning

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support for designated programs from the planning stage through the post-event wrap-up.

• Oversee critical workstreams while conveying progress, risks, and priorities effectively.

• Keep timelines, agendas, action logs, and planning documents updated.

• Organize meetings and follow up on action items.

• Create and manage Cvent registration sites along with event applications.

• Oversee registration processes, attendee communications, event content, agendas, and reporting tasks.

• Track attendee data and address routine technical issues as they arise.

• Coordinate travel logistics, accommodations, transportation, and event materials.

• Assist with onsite registration, check-in, attendee services, and logistical execution.

• Work collaboratively with internal stakeholders, administrative partners, and external vendors.

• Manage deliverables across IT, Security, Communications, Finance, Procurement, and Legal departments.

• Aid in venue selection, conduct site visits, and assist with venue-related planning.

• Monitor budgets, supplier costs, purchase orders, and event expenditures.

• Facilitate invoice processing, reconciliation, and maintain financial documentation.

• Ensure accurate event records are maintained while adhering to company policies and relevant regulations.

• Gather attendee feedback and assist in post-event evaluations.

• Suggest process improvements, automation possibilities, and best practices.

• Encourage knowledge sharing and continuity of operations.

⛳️ Requirements

• Master’s degree; OR Bachelor’s degree with 2 years of corporate event management experience; OR Associate’s degree with 6 years of corporate event management experience; OR high school diploma/GED with 8 years of corporate event management experience.

• Experience in corporate event management, preferably in life sciences or highly regulated sectors, for applicable educational alternatives.

• 2–3 years of experience in corporate or agency meeting planning, registration, event operations, or similar roles.

• Proven ability to coordinate multiple workstreams and deadlines with precision and attention to detail.

• Strong service orientation and the ability to exercise discretion.

• Proficient in Microsoft Office, particularly Excel and PowerPoint.

• Practical experience in creating online registration platforms and attendee-facing event applications; Cvent experience is highly preferred.

• Willingness to travel approximately 30% for onsite support, with the potential for evening or weekend work as needed based on program requirements.

• Experience supporting complex, executive, or high-visibility programs.

• Familiarity with project management tools, virtual or hybrid meeting platforms, and approved AI or automation technologies.

• Sponsorship for this position is not guaranteed.

🏝️ Benefits

• Retirement and Savings Plan with generous contributions from the company.

• Comprehensive group medical, dental, and vision insurance coverage.

• Life and disability insurance options.

• Flexible spending accounts available.

• Participation in a discretionary annual bonus program.

• Stock-based long-term incentives offered.

• Award-winning time-off policies.

• Flexible work models where feasible.

• Opportunities for career development.

• Support for work/life balance.