Global Meetings & Events Manager, Meeting Planning

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the planning, execution, and successful delivery of intricate, high-profile programs and executive events.

• Convert business goals into implementable strategies, timelines, agendas, and operational workflows.

• Simultaneously manage multiple programs, addressing priorities, risks, contingencies, and stakeholder expectations.

• Collaborate with sponsors, senior leaders, and key stakeholders to establish objectives and assess success.

• Offer strategic insights on event design, attendee experience, compliance standards, and budgetary management.

• Facilitate planning meetings, communicate updates, and proactively address issues and risks.

• Coordinate cross-functional teams across logistics, technology, security, legal, and operational areas.

• Supervise the complete attendee experience, encompassing registration, communications, travel arrangements, accommodations, and onsite assistance.

• Direct onsite event operations and resolve any execution challenges.

• Manage program budgets, forecasts, financial tracking, and reporting processes.

• Ensure adherence to company policies, legal standards, and audit requirements.

• Identify and mitigate operational, financial, safety, and reputational risks.

• Oversee supplier performance, contracts, invoicing, payment reconciliation, and service delivery.

• Lead registration strategies, event technology implementation, reporting, and data management using Cvent.

• Assess approved event technologies, AI solutions, and automation tools.

• Collaborate on venue sourcing, selection, and contract finalization.

• Provide guidance and oversight to the Senior Associate, including workload management, coaching, and quality reviews.

• Promote continuous improvement through post-event evaluations, stakeholder feedback, and best-practice applications.

⛳️ Requirements

• Doctorate degree OR Master’s degree with 2 years of corporate event management experience OR Bachelor’s degree with 4 years of corporate event management experience OR Associate’s degree with 8 years of corporate event management experience OR high school diploma/GED with 10 years of corporate event management experience.

• Experience, ideally in the life sciences or highly regulated sectors.

• Background in life sciences or another regulated industry.

• Familiarity with virtual and hybrid meeting platforms and attendee-oriented event applications.

• Bachelor’s degree in hospitality, business, communications, event management, or a related field; equivalent experience will be considered.

• Over 5 years of experience in corporate or agency meeting/event planning, delivering intricate, high-profile programs in a corporate setting.

• Proven experience managing budgets, forecasts, supplier scopes, invoice reviews, payment coordination, and post-event reconciliations.

• Proficient in Cvent and Microsoft Office applications.

• Familiarity with registration and project management tools.

• Capability to manage competing priorities and lead onsite execution in a dynamic environment.

• Willingness to travel approximately 30% for onsite event support.

• Availability for occasional evening or weekend work based on program schedules.

🏝️ Benefits

• Comprehensive employee benefits package.

• Retirement and Savings Plan with generous company contributions.

• Group medical, dental, and vision coverage.

• Life and disability insurance.

• Flexible spending accounts.

• Discretionary annual bonus program.

• Stock-based long-term incentives.

• Award-winning time-off plans.

• Flexible work models where feasible.

• Career development opportunities.

• Financial plans offering options to save for retirement or other objectives.

• Support for work/life balance.