Senior Associate, Global Meetings & Events – Meeting Planning

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support for designated programs from the planning stage through to post-event wrap-up, overseeing essential workstreams and communicating updates, risks, and priorities.

• Manage timelines, agendas, action logs, and planning materials; organize meetings and monitor follow-up actions.

• Identify obstacles and propose solutions to ensure successful program execution.

• Create and maintain Cvent registration sites and event applications.

• Oversee registration processes, attendee communications, event content, agendas, and reporting.

• Track attendee data, address routine technical issues, and utilize approved AI and automation tools to enhance efficiency.

• Coordinate attendee communications, travel arrangements, accommodations, transportation, and event materials.

• Assist with onsite registration, check-in, attendee services, and logistics execution.

• Address routine issues and escalate more complex concerns as necessary.

• Work in collaboration with internal stakeholders, administrative partners, and external suppliers.

• Align deliverables across IT, Security, Communications, Finance, Procurement, and Legal departments.

• Aid in venue selection processes, site visits, and venue-related planning activities.

• Monitor budgets, supplier expenses, purchase orders, and event costs; escalate any variances.

• Assist with invoice processing, reconciliation, and financial documentation.

• Keep accurate event records and ensure compliance with company policies and relevant regulations.

• Gather attendee feedback and support post-event assessments.

• Suggest process improvements, automation opportunities, and best practices.

• Collaborate with team members to encourage knowledge sharing and operational continuity.

⛳️ Requirements

• Master’s degree OR Bachelor’s degree with 2 years of corporate event management experience OR Associate’s degree with 6 years of corporate event management experience OR high school diploma/GED with 8 years of corporate event management experience.

• Ideally, experience within life sciences or highly regulated sectors.

• Bachelor’s degree in hospitality, business, communications, event management, or a related area; equivalent experience will be considered.

• 2–3 years of experience in corporate or agency meeting planning, registration, event operations, or similar fields.

• Proven experience in coordinating multiple workstreams and deadlines with precision and attention to detail.

• Demonstrated initiative, resourcefulness, sound judgment, accountability, and solutions-oriented communication skills.

• Capacity to adjust to changing priorities and collaborate across different functions.

• Strong service orientation and discretion.

• Proficiency in Microsoft Office, particularly Excel and PowerPoint.

• Practical experience in creating online registration sites and attendee-facing event applications.

• Cvent experience is highly preferred.

• Background in supporting complex, executive, or high-profile programs.

• Familiarity with project management tools, virtual or hybrid meeting platforms, and approved AI or automation tools.

• Sponsorship for this role is not guaranteed.

🏝️ Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental, and vision coverage, life and disability insurance, and flexible spending accounts.

• A discretionary annual bonus program.

• Stock-based long-term incentives.

• Award-winning time-off plans.

• Flexible work models where feasible.

• Financial plans offering opportunities to save for retirement or other goals.

• Career development opportunities.

• Approximately 30% travel for onsite support, with occasional evening or weekend work based on program requirements.