Global Meetings & Events Manager, Meeting Planning

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the planning, execution, and successful delivery of intricate, high-profile programs and executive events.

• Convert business goals into executable plans, timelines, agendas, and operational workflows.

• Simultaneously manage various programs, addressing priorities, risks, contingencies, and stakeholder expectations.

• Collaborate with sponsors, senior leadership, and key stakeholders to establish objectives and evaluate success.

• Offer strategic insights on event design, attendee experience, compliance obligations, and budget oversight.

• Facilitate planning meetings, communicate updates, and proactively address challenges and risks.

• Coordinate cross-functional logistics, including technology, security, legal, and operational needs.

• Supervise registration, communications, travel, accommodations, and on-site attendee assistance.

• Direct on-site event operations and address execution challenges.

• Manage program budgets, forecasts, financial tracking, and reporting duties.

• Ensure adherence to company policies, legal standards, and auditing requirements.

• Identify and mitigate operational, financial, safety, and reputational risks.

• Oversee supplier performance, contracts, invoicing, payment reconciliation, and service delivery.

• Lead registration strategies, implement Cvent event technology, and manage reporting and data.

• Assess approved event technologies, AI tools, and automation solutions.

• Collaborate on venue sourcing, selection, and contract negotiations.

• Provide workload management, mentorship, and quality assessment for the Senior Associate.

• Promote continuous improvement through post-event evaluations, stakeholder feedback, and the implementation of best practices.

• Report directly to the Associate Director of Meeting Planning.

⛳️ Requirements

• Doctorate degree; OR Master’s degree with 2 years of corporate event management experience; OR Bachelor’s degree with 4 years of corporate event management experience; OR Associate’s degree with 8 years of corporate event management experience; OR high school diploma/GED with 10 years of corporate event management experience.

• Experience in corporate event management, preferably within life sciences or other highly regulated sectors.

• Background in life sciences or another regulated industry.

• Knowledge of virtual and hybrid meeting platforms as well as attendee-facing event applications.

• Bachelor’s degree in hospitality, business, communications, event management, or a related discipline; equivalent experience will be considered.

• Over 5 years of meeting or event planning experience in corporate or agency settings, managing complex, high-profile programs.

• Experience in managing budgets, forecasts, supplier scopes, invoice evaluations, payment coordination, and post-event reconciliation.

• Proficiency in Cvent and Microsoft Office applications.

• Familiarity with registration and project management tools.

• Capability to manage competing priorities and lead on-site execution in a dynamic environment.

• Willingness to travel approximately 30% for on-site event support.

• Occasional evening or weekend work may be required based on program schedules.

• Sponsorship for this position is not guaranteed.

🏝️ Benefits

• Retirement and Savings Plan with substantial company contributions.

• Comprehensive medical, dental, and vision coverage.

• Life and disability insurance coverage.

• Flexible spending accounts available.

• Discretionary annual bonus program.

• Stock-based long-term incentives.

• Award-winning time-off plans.

• Flexible work models where feasible.

• Opportunities for career development.

• Health and welfare plans for employees and eligible dependents.

• Financial plans that provide opportunities for saving towards retirement or other objectives.

• Travel of approximately 30% for on-site event support.