Senior Administrative Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide comprehensive virtual administrative support to the CEO, Divisional CMO(s), and SVPs.

• Oversee calendar management, travel arrangements, and expense reporting.

• Lead project management efforts for SPS and Emergency Medicine Site Visit initiatives.

• Assist in the development, writing, and finalization of project reports and presentations.

• Coordinate deliverables for site visits and monitor workstreams.

• Maintain tracking systems for initiatives aimed at new service line growth.

• Organize education and training activities within the Emergency Medicine service line.

• Act as the primary contact for New Clinician Onboarding and Medical Director Onboarding programs.

• Track and maintain compliance and regulatory training for Emergency Medicine.

• Aid in service line communications, including recording monthly huddles and collaborating on newsletter content.

• Prepare and distribute materials that support the Center for Clinical Excellence for Emergency Medicine.

• Manage announcements through Project Broadcast.

• Align the Executive team and oversee service line decks and presentations, ensuring all materials are accurate, up-to-date, and presentation-ready.

⛳️ Requirements

• Familiarity with healthcare operations and administrative support roles in a clinical or physician group environment.

• Working knowledge of project management principles and the ability to manage multiple concurrent workstreams.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Skilled in using virtual meeting and communication platforms.

• Proven experience in supporting senior leaders, including calendar management, travel arrangements, and expense reporting.

• Experience in coordinating compliance or regulatory tracking programs and onboarding processes in a healthcare environment.

• Exceptional written and verbal communication skills.

• Experience in drafting and editing professional documents, reports, and presentations.

• Ability to work effectively within a matrixed organization across clinical, operational, and administrative stakeholders.

• Strong interpersonal skills to handle sensitive situations and confidential information with professionalism, tact, and diplomacy.

• 5 years of experience in project management, administrative, or coordinator roles, ideally within a healthcare or clinical operations setting.

• Preference for candidates with prior virtual work experience.

• Candidates located in the Central Time Zone or those willing to primarily work within Central Time Zone business hours are preferred.

🏝️ Benefits

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Health care and dependent care flexible spending account.

• 401(k) retirement savings plan with a company match.

• Paid time off (PTO) that begins accruing immediately upon the start date at a rate of 15 days per year.

• Ten company-paid holidays each year.

• Remote-first culture that emphasizes flexibility and collaboration.

• Opportunities for career growth while making a significant impact.

• Team culture that promotes inclusivity, innovation, and excellence.