Senior Accounts Payable Manager

This is a fully remote position, open to applicants in Florida.

📋 Description

• Oversee the invoice-to-pay process across various legal entities and practice sites.

• Set up and execute Coupa and Coupa Pay systems.

• Manage invoice routing, payment methods, and settlement via Coupa Pay.

• Standardize invoice collection through EDI, OCR, vendor portals, and email capture.

• Propel the adoption of automation to minimize manual invoice handling.

• Design and sustain both 2-way and 3-way invoice matching systems.

• Assist Procurement in addressing improper usage of purchase orders.

• Maintain approval matrices that align with delegated authority levels.

• Detect duplicate payments, split invoices, and potential fraudulent billing risks.

• Support audit processes and maintain internal controls.

• Ensure precise GL coding across practices, departments, and cost centers.

• Collaborate with Accounting on monthly accruals, cutoffs, and month-end closing activities.

• Analyze unreceived goods, GRNI, and outstanding invoices.

• Ensure vendor W-9 compliance and aid in 1099 preparation.

• Protect AP systems and uphold the integrity of vendor accounts, invoices, credit memos, and other master records.

• Manage vendor relationships and address escalations effectively.

• Partner with Treasury regarding payment runs, timing, and cash management strategies.

• Enhance payment terms and minimize rush or exception payments.

• Monitor aging accounts, unapplied credits, and stale checks.

• Reconcile monthly vendor statements and document rebates, credits, and discounts.

• Supervise and mentor 2-3 AP Specialists.

• Establish KPIs for productivity and accuracy.

• Train staff on invoice-to-pay workflows, coding standards, and specifics of the healthcare industry.

• Develop SOPs and documentation to support a scalable organization.

• Collaborate with Procurement to boost PO adoption.

• Assist with the integration of new practices and acquisitions.

• Work with Finance leadership on spend visibility and reporting.

• Collaborate with Operations leaders to address vendor invoice inquiries.

⛳️ Requirements

• Minimum of 7 years of experience in Accounts Payable.

• At least 3 years in a supervisory capacity.

• Experience in a multi-entity or multi-location setting.

• Practical experience with Coupa.

• Strong understanding of 2-way/3-way matching and approval processes.

• Knowledge of accrual accounting and month-end closing support.

• Experience managing high-volume invoice processing.

• Proficient in advanced Excel functions.

• Background in healthcare, physician practice management, or MSO is advantageous.

• Experience with implementing AP automation or redesigning workflows.

• Familiarity with NetSuite is a plus.

• A Bachelor’s Degree in Accounting or Finance is preferred.

• Accounts Payable Certification (CAPA) is preferred.

🏝️ Benefits

• Employees have the option to work remotely.

• Full-time employment opportunities are available.

• Equal employment opportunities along with protection from discrimination and harassment.

• Compensation and training are covered under the equal employment opportunity policy.