Administrative Specialist

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Assist the Power Delivery Engineering Business Sector with various projects.

• Conduct thorough reviews of project deliverables.

• Collaborate with staff across four different offices and prioritize tasks according to client schedules and requirements.

• Maintain and update client and internal tracking spreadsheets.

• Execute detailed QA/QC checks on project deliverables.

• Create project-related documents following client and GAI branding guidelines.

• Support QA/QC project processes and procedures.

• Undertake special projects and other assigned duties.

• Develop and manage project-related forms and documents.

• Address inquiries regarding administrative best practices and procedures.

• Plan and coordinate the intricate details of projects.

• Assist in defining project scopes, schedules, and plans.

• Occasionally delegate tasks to administrative staff.

• Guide and mentor other administrative personnel.

• Participate in project meetings and aid in documenting meeting minutes.

• Provide mentorship to junior staff by offering guidance and reviewing their work products.

⛳️ Requirements

• Minimum of 3 years of relevant experience.

• Proficient in Adobe Acrobat and the Microsoft Office Suite, including Microsoft Word and Excel.

• Experience managing large documents (over 100 pages).

• Preferably an Associate degree or higher from an accredited college or university.

• An ideal combination of experience, related coursework, and/or education.

• Notary Public designation preferred.

• Valid driver’s license required.

• Strong oral and written communication skills.

• Capable of communicating effectively with both technical and non-technical audiences.

• Ability to work effectively within multidisciplinary teams.

🏝️ Benefits

• Competitive compensation based on market standards.

• Recognition and development bonuses driven by performance.

• Comprehensive medical, dental, and vision plans.

• Company-sponsored short-term and long-term disability insurance.

• Company-funded life insurance.

• Access to an Employee Assistance Program and wellness resources.

• Generous paid time off along with 7 paid holidays.

• An additional floating holiday for personal use.

• Paid leave for maternity, paternity, and adoption.

• 401(k) plan with company matching contributions.

• Tuition reimbursement opportunities.

• Support and incentives for professional development and certifications.

• Employee discount programs.

• Flexibility for remote work arrangements.