Office Administrator – Administrative Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Provide comprehensive administrative and operational assistance to the business owner.

• Organize and preserve business documents, records, and digital filing systems.

• Maintain spreadsheets and tracking documents utilizing Microsoft Excel or Google Sheets.

• Monitor pending tasks, deadlines, supplier orders, and follow-ups.

• Assist in coordinating the administrative elements of ongoing projects.

• Oversee outstanding customer payments and facilitate follow-up communications.

• Aid in managing supplier information, orders, and associated documentation.

• Support with permits, project documentation, and contractor administration as necessary.

• Communicate professionally with suppliers, customers, and other relevant stakeholders.

• Keep the business owner updated on pending items, approaching deadlines, and issues that need attention.

• Identify administrative shortcomings and actively seek ways to enhance organization and processes.

• Ensure that daily administrative duties are performed accurately and punctually.

⛳️ Requirements

• Prior experience in office administration, administrative coordination, or a related field.

• Strong organizational and time management abilities.

• Exceptional written and verbal communication skills in English.

• Proficient in Microsoft Excel or Google Sheets.

• Capability to handle multiple tasks and follow through independently.

• Keen attention to detail and precision.

• Comfortable with learning new systems, software, and processes.

• Dependable, resourceful, and proactive with a strong sense of ownership.

• Ability to work autonomously and effectively prioritize tasks.

• A practical, solutions-focused mindset towards problem-solving.

• Experience in construction, electrical contracting, property maintenance, or another project-based service industry is a plus but not mandatory.

• Familiarity with permits, project documentation, or contractor administration is beneficial but not required.

• Previous experience supporting a small business owner or managing a busy administrative workload is an advantage but not essential.

• Experience in tracking supplier orders, deliveries, and outstanding customer payments is advantageous but not required.

• Exposure to coordinating multiple projects, suppliers, or service-related activities is beneficial but not essential.

🏝️ Benefits

• Opportunity to work in a dynamic and supportive environment.

• Gain hands-on experience in a variety of administrative tasks.

• Develop professional skills and improve your career prospects.