Administrative Assistant – Entry Level

This is a fully remote position, open to applicants in Rhode Island.

📋 Description

• Oversee the management of digital project records, which includes the creation of files specific to projects and contracts.

• Aid in the coordination and development of technical documents and presentations as needed.

• Keep program user manuals up to date through regular monitoring.

• Examine environmental documentation and ensure adherence to regulatory compliance requirements.

• Input data into an online database accurately.

• Assess digital content to ensure it meets established regulatory standards.

• Perform ad hoc research related to regulatory matters.

• Manage a project email inbox that receives communications from airport clients and project subcontractors.

• Familiarize yourself with client standard operating procedures to provide effective support at customer sites.

• Engage in communication with the manager, project team members, and customers through email, telephone, and Microsoft Teams.

• Assist in quality assurance efforts to ensure compliance with standards.

• Offer support for various tasks related to the online database and email.

⛳️ Requirements

• Availability for part-time work of 15–20 hours per week initially, with the possibility of increasing to 24–30 hours per week after November 2022.

• Capability to work remotely and independently.

• Skill in navigating a busy work environment, multitasking, and prioritizing tasks efficiently.

• Competence in monitoring project status effectively.

• Professional and effective communication skills via phone and email with a diverse range of audiences.

• Strong verbal and written communication abilities.

• Proficiency in data entry tasks.

• Expertise in Microsoft Office applications, including Teams, Outlook, Word, Excel, and PowerPoint.

• Ability to input, format, and print Excel spreadsheets, as well as sort and filter data within Excel.

• Proficient in Adobe Illustrator, including editing and manipulating documents.

• Capable of establishing and maintaining electronic filing systems for technical documents and records.

• Knowledgeable about environmental regulations.

• Experienced in data entry and quality assurance/quality control (QA/QC).

• Background in customer service.

• Associate's or Bachelor's degree with 2+ years of progressively responsible, business-related experience (as indicated by degree preferences).

🏝️ Benefits

• None offered; the posting states, “Advantages are not featured.”