Scheduling Clerk – Workers' Compensation

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee the attorney’s and firm’s primary calendar and scheduling system.

• Arrange depositions, medical appointments, and other legal events, taking into account attorney availability and client preferences.

• Liaise with clients, attorneys, and other parties to confirm appointments, reschedule when necessary, and provide updates on scheduling.

• Draft appointment notices and documents for clients, claimants, attorneys, and staff.

• Keep track of attorney calendars to proactively identify and resolve scheduling conflicts.

• Ensure accurate maintenance of appointment and scheduled activity records within the firm's case management system.

• Assist with administrative tasks and projects to promote efficient law office operations.

⛳️ Requirements

• High school diploma or equivalent is mandatory; additional education or training in office administration or a related field is preferred.

• Previous experience in a scheduling or administrative capacity, particularly in a legal environment, is highly sought after.

• Proficient in calendar management software and the Microsoft Office suite (Word, Excel, Outlook), as well as Adobe.

• Strong organizational skills with the ability to prioritize tasks and effectively manage time.

• Exceptional communication skills, both verbal and written, with a professional and courteous approach.

• Capability to maintain confidentiality and demonstrate discretion when handling sensitive information.

• Detail-oriented with a high degree of accuracy in data entry and record-keeping.

• Ability to work independently with minimal supervision while also collaborating effectively as part of a team.

• Submit a resume and cover letter.

• Must successfully complete a background check before the first day of employment.

🏝️ Benefits

• Vacation/Sick Leave.

• Work Remotely.

• Medical, Dental, and Vision Insurance.

• Short-Term Disability (STD), Long-Term Disability (LTD), and Pet Insurance.

• Employer-Paid Life Insurance.

• Paid Holidays.

• 401(k) with Employer Matching after 6 months.

• Continuous Training and Learning Opportunities.

• End of the Year Party.

• Employee Referral Program.

• Cell Phone Reimbursement.

• Internet Reimbursement for remote work.

• Equal opportunities for promotions, full inclusion, and improved career development prospects.