Santa Central Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee seasonal recruitment, hiring, and onboarding processes.

• Track candidate progress, manage recruitment records, and facilitate applicant communications.

• Assist in scheduling interviews and handling hiring administration tasks.

• Keep workforce management data and system documentation up to date.

• Aid in system testing, issue tracking, and user acceptance testing (UAT).

• Contribute to process enhancements and system improvements.

• Assist with payroll preparation, timekeeping validation, and related audits.

• Help track reimbursements, prepare financial reports, and monitor seasonal budgets.

• Prepare and maintain reports related to recruiting, staffing, payroll, and operations.

• Organize Santa assignments, including scheduling, travel logistics, and staffing coverage.

• Manage operational calendars, readiness checklists, and on-call schedules.

• Assess staffing requirements and aid in contingency planning to ensure seamless operations.

• Coordinate communication with recruiters, Santa team members, and business partners.

• Assist with the development of training materials, communication campaigns, and updates to documentation.

• Ensure department metrics, dashboards, and data accuracy across various systems.

• Act as a liaison between Recruiting, Operations, Payroll, Accounting, Human Resources, and the Santa team.

⛳️ Requirements

• Possess a positive attitude and a strong work ethic.

• Be a team player capable of working independently.

• Demonstrate adaptability in a dynamic environment.

• Show flexibility and readiness to work extended hours and/or weekends as needed.

• Be comfortable with performing administrative tasks.

• Have advanced skills in Microsoft Office (Word, Excel, Access, and PowerPoint).

• Exhibit excellent interpersonal and communication abilities.

• Display strong organizational and time-management skills.

🏝️ Benefits

• Options for same-day pay providing early access to your paycheck.

• Employee Referral Program.

• Opportunities for future seasonal work and growth within our souvenir photography division, where applicable.

• One complimentary visit with Santa for friends and family, including 10 photo prints.

• 10 free holiday cards from Shutterfly.

• A personalized digital message from Santa, powered by Portable North Pole.

• Three complimentary months of access to Pixie Post, our digital greeting card platform.