Grants Administration Officer

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the administration of VentureWell’s grants, competitions, and direct subaward initiatives across various program areas

• Design, develop, initiate, and implement comprehensive workflows for grants and competitions

• Facilitate application intake, evaluation, approvals, notifications to applicants, onboarding, contracting, modifications of awards, and reporting

• Create and revise guidelines, application forms, evaluation metrics, and grant documentation

• Construct, initiate, and oversee Requests for Proposals, which include application screening, coordinating reviewers, recording panel discussions, and providing guidance to reviewers

• Offer customer service and technical assistance to applicants, grantees, reviewers, faculty, institutions, board members, and staff

• Oversee notifications, onboarding, awards, and ongoing communications for grantees, prize winners, and subrecipients

• Gather onboarding documentation and ensure timely disbursement of awards

• Conduct onboarding, compliance checks, vendor setup, and contract management for grant recipients and subrecipients

• Generate reports and reconciliations related to applications, onboarding, financial commitments, payments, and portfolio management

• Develop, modify, and document processes and workflows for grants administration

• Maintain documentation and templates for processes

• Assist with internal requests for Grants Administration support and clarify processes related to grants, finance, contracts, and procurement

• Recognize software enhancements, troubleshoot problems, and act as a Product Expert within the software development and management team

• Enhance grants software and tools, including shared email, Asana, Google Shared Drive, Salesforce, AirTable, and AdobeSign

• Oversee the Grants Administration Shared Drive and uphold consistent record management practices

• Facilitate training on grants administration policies, systems, and workflows

• Report directly to the Procurement & Grants Manager

⛳️ Requirements

• A minimum of 3 years of relevant experience in grant administration within a non-profit organization, foundation, or governmental agency is mandatory

• Proficiency in designing, developing, and implementing proposals and grant administration is essential

• Strong project management abilities with a focus on managing and replicating complete workflows to meet deadlines while delivering excellent customer service

• Exceptional written and verbal communication skills with the capacity to articulate and synthesize information clearly and persuasively

• Capability to analyze and interpret data and source materials to extract critical information and provide compelling recommendations

• Highly adaptable with attention to detail in complex and ambiguous circumstances, demonstrating enthusiasm and a solutions-oriented approach

• Advanced digital fluency in utilizing cloud-based office tools like GSuite, CRMs, team collaboration platforms, and other web-based applications

• Capacity to thrive in an environment with competing priorities and tight deadlines

• Ability to cultivate strong collaborative relationships and act as a team player with a customer service focus

• Dedication to integrating equity into internal practices, culture, and programs

• Willingness to engage in personal, professional, and organization-wide learning opportunities

• A sense of curiosity and commitment to environmental sustainability

• Self-motivated with exceptional attention to detail and dedication to producing high-quality work

• Ability to swiftly learn new tools and work processes independently

• Outstanding written and verbal communication capabilities

🏝️ Benefits

• 403 (b) plan with a 200% match up to a maximum contribution from VentureWell of 10% when the employee contributes 5% (eligible after one year of service for the match)

• Medical, Dental, and Vision insurance coverage

• $1,000 home office stipend upon employment commencement

• Work weeks designed to emphasize work-life balance

• Aim for employees in this role to maintain a workweek not exceeding 35 hours

• 20 paid vacation days

• 12 paid holidays

• 12 paid wellness days

• A culture that promotes intentional and collaborative work in pursuit of our mission

• Values upheld by the organization