Sales Support Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist the CMO of a rapidly expanding marketing agency during a significant sales initiative.

• Participate in prospect calls as a silent observer to take notes and identify action items.

• Verify action items with the CMO via Slack following each call and implement them accordingly.

• Create, develop, and dispatch business proposals in Quiller using pre-existing templates.

• Collaborate with internal design and development teams to generate tailored quotes.

• Revise and modify proposals and contracts as necessary.

• Oversee follow-ups for multi-call deals through email and text outreach.

• Maintain the HubSpot CRM, including deal stages, values, and records.

• Manage emails, internal coordination, and administrative tasks related to each deal.

• Submit work to the CMO for review and approval prior to sending it to prospects.

⛳️ Requirements

• Previous experience in a sales support or related role.

• Experience in communicating with prospects and clients via phone.

• Exceptional written and verbal English skills.

• Understanding of sales and marketing processes and terminology.

• Availability to work a minimum of an 8-hour shift between 8 AM and 6 PM Central Time.

• Experience in marketing agency and sales environments.

• Proficiency in HubSpot, including CRM management and the integrated dialer.

• Familiarity with Quiller for interactive proposals.

• Experience with Asana for project management.

• Proficiency in Slack, Gmail, Google Voice, and Zoom.

• Knowledge of Google Drive, Docs, and Sheets.

• Familiarity with Claude and other AI tools.

• Experience with Read AI for call notes and action items.

• AI-native and very comfortable using Claude or similar AI technologies.

• Background in working at or with a marketing agency.

• Experience in a fast-paced sales environment.

• Ability to communicate in natural, conversational English for potential future client-facing roles.

• Resume must adhere to the Coconut VA Profile Template and be submitted in English.

• English proficiency level must be indicated using the CEFR framework.

• A 1-minute introduction video must be submitted, preferably via Loom.

• The video link must be valid; broken or dummy links will lead to disqualification.

🏝️ Benefits

• Competitive salary.

• 13th Month Pay.

• 12 days of paid time off (PTO).

• 12 paid US holidays.

• Maternity and paternity leave.

• Comprehensive healthcare coverage.

• Life insurance included in the full-time HMO plan.

• Mental health support, including consultations and wellness resources.

• Milestone gifts and birthday treats.

• Opportunities for island getaways, virtual town halls, and regional meetups.

• A supportive network for learning, growth, and connection.