Safety Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare and issue subcontract agreements, addenda, and renewals for signatures, ensuring tracking until completion.

• Manage the subcontractor agreement repository, including tracking effective dates, renewal dates, and amendment histories.

• Process subcontractor onboarding packets and confirm that executed agreements, licensing, W-9s, and necessary insurance are complete prior to approval.

• Maintain the subcontractor documentation database, ensuring current status updates.

• Direct non-standard terms or requested modifications to the Risk and Safety Administrator for evaluation.

• Monitor certificates of insurance, track expirations, issue renewal reminders, and escalate any lapses.

• Ensure certificates reflect required coverage types, limits, additional insured status, and waiver of subrogation endorsements.

• Maintain policy and certificate files for all company lines of coverage.

• Assist with renewal and premium audit cycles by collecting and organizing necessary documentation.

• Act as the administrative point of contact with brokers and carriers regarding routine documentation requests.

• Maintain and format written safety program documents, policies, and training materials, distributing updates as needed.

• Assign, monitor, and follow up on safety training completion for employees, including scheduling recertification.

• Coordinate scheduling and logistics for remote training sessions.

• Maintain OSHA recordkeeping entries and posting schedules under the guidance of the Risk and Safety Administrator.

• Keep safety files, inspection documentation, and corrective action logs organized and updated.

• Conduct intake on reported incidents, open files, gather statements and documentation, and route to the Risk and Safety Administrator on the same day.

• Track corrective actions and follow up until resolution.

• Assist with workers’ compensation and claims administration, including gathering records requested by carriers and managing claim files.

• Compile regular reports and maintain safety and compliance dashboards.

• Respond to routine documentation requests from Operations, Finance, and customers.

⛳️ Requirements

• At least 2 to 3 years of experience in compliance administration, insurance certificate management, contract administration, contractor onboarding, HR administration, or similar record-driven roles.

• Proven experience in preparing, routing, and tracking agreements and contract documentation.

• High level of accuracy in document management and deadline tracking.

• Strong written communication skills for effective follow-up with vendors, brokers, and subcontractors.

• Proficient in spreadsheets, document management systems, e-signature platforms, and database entry.

• Ability to work independently in a fully remote environment.

• Background in construction, roofing, or trades industry preferred but not mandatory.

• Experience with COI tracking or contractor compliance software preferred but not mandatory.

• Bilingual in English and Spanish preferred but not mandatory.

• Familiarity with the basics of OSHA recordkeeping preferred but not mandatory.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and growth.

• Flexible work arrangements to support work-life balance.