Retirement Plan Operations Specialist

This is a fully remote position, open to applicants in Arizona, +13 more states.

📋 Description

• Gather essential information from clients to facilitate annual reporting.

• Assess client-submitted documents for completeness and accuracy.

• Reconcile plans that involve rollovers and plan stock utilizing Excel and administration software.

• Employ administration software to conduct 401(k) testing and reporting.

• Make reminder calls and send emails to clients throughout the plan-year reporting process.

• Prepare mandatory 401(k) government filings, such as IRS Form 5500, using filing software.

• Educate clients on 401(k) plan administration and related documents.

• Communicate knowledge and break down complex topics in an understandable manner.

• Provide training on concepts relevant to a Retirement Plan Administrator I.

• Carry out additional duties as necessary.

⛳️ Requirements

• Proven experience in document review and transaction processing as part of daily job functions.

• 1 to 5 years of relevant back-office financial operations experience in areas such as benefits administration, money movement and wires, insurance claims processing, tax preparation processing, loan or mortgage document processing, or compliance or quality-control support.

• Expertise in Microsoft Excel, Word, and Outlook.

• Direct experience in retirement-plan operations, particularly in 401(k) or IRA administration, recordkeeping, distributions and rollovers, compliance testing, or 5500 or year-end reporting, is preferred.

• Familiarity with reconciliation as a daily job responsibility is preferred.

• An Associate’s or bachelor’s degree in a relevant field such as business or finance, or equivalent work experience, is preferred.

• Basic understanding of 401(k) plan structure, ROBS, and IRS/DOL regulations is preferred.

• A designated workspace conducive to concentration and productivity is preferred.

• Reliable high-speed internet connection is preferred.

🏝️ Benefits

• Opportunity for ESOP company ownership.

• Continuous training and career development opportunities.

• Supportive leadership team.

• Comprehensive health coverage, including a complimentary premium option.

• Paid parental leave.

• Generous 401(k) matching contributions.

• 3 weeks of Paid Time Off.

• 11 Paid Holidays.

• Flexible work arrangements.

• Provision of necessary work equipment.

• Award-winning company culture.

• Opportunities to network with senior leaders over coffee.

• Company-sponsored sporting events.

• Inclusive work environment that encourages employee participation and support.