Retirement Plan Operations Specialist

This is a fully remote position, open to applicants in Arizona, +13 more states.

📋 Description

• Acquire comprehensive knowledge of the processes involved in administering, testing, and reporting for 401(k) plans through expedited learning, training, and hands-on experience.

• Assess documents submitted by clients to ensure they are complete and accurate.

• Collaborate with clients to gather necessary information for annual reporting.

• Keep clients informed on the status of their reporting progress.

• Assist clients in comprehending the year-end reporting documents required for government submissions, including the annual Form 5500 return.

• Reconcile plans that include only rollovers and plan stock using Excel and administration software.

• Utilize administration software to conduct 401(k) testing and reporting.

• Make outgoing reminder calls and send emails throughout the plan-year reporting process.

• Prepare essential 401(k) government filings, including IRS Form 5500, by leveraging filing software.

• Provide education to clients regarding 401(k) plan administration and associated plan documents.

• Share expertise and clarify complex topics in an understandable manner.

• Conduct training on concepts pertinent to a Retirement Plan Administrator I.

• Execute other duties as necessary.

⛳️ Requirements

• Proven experience with document review and transaction processing as part of daily job responsibilities.

• 1 to 5 years of relevant back-office financial operations experience in benefits administration, money movement and wires, insurance claims processing, tax preparation processing, loan or mortgage document processing, or compliance and quality-control support.

• Proficiency in Microsoft Excel, Word, and Outlook.

• Preferred direct experience in retirement-plan operations, including 401(k) or IRA administration, recordkeeping, distributions and rollovers, compliance testing, or 5500 or year-end reporting.

• Experience with reconciliation as a daily responsibility is preferred.

• An Associate’s or Bachelor’s degree in a relevant field such as business or finance, or equivalent work experience, is preferred.

• Basic understanding of 401(k) plan structure, ROBS, and IRS/DOL regulations is preferred.

• A designated workspace that facilitates concentration and productivity is preferred.

• Access to reliable high-speed internet is preferred.

🏝️ Benefits

• Ownership Matters: We are striving to become an ESOP company, promoting a culture of shared responsibility and enduring success.

• Continuous training and career development opportunities.

• Supportive leadership.

• Comprehensive health coverage, including a free premium option.

• Paid parental leave.

• Generous 401k matching program.

• 3 weeks of Paid Time Off.

• 11 Paid Holidays.

• Flexible work arrangements from a home office.

• Provision of necessary work equipment.

• Recognition for an award-winning company culture.

• Opportunities to engage with senior leaders over coffee.

• Company sporting events.

• An inclusive work environment that values employee input and encourages active participation.