Resource Coordinator II

This is a fully remote position, open to applicants in Brazil, +4 more countries.

📋 Description

• Oversee the centralized Resource Management Mailbox by reviewing, interpreting, and directing resource requests.

• Engage with requestors, including Project Managers, the Proposal Group, and Clinical Trial Managers.

• Coordinate with Line Managers concerning weekly allocation uploads and address any process errors or issues that arise.

• Administer and implement the weekly Allocation Upload Process, incorporating 50–75 Excel spreadsheets into the Resource Management Tool using a macro tool.

• Generate weekly reports from the Resource Management Tool for publication on SharePoint.

• Adjust Excel spreadsheets as necessary prior to publication.

• Input Baseline Resource Requests into the Resource Management Tool to reflect new demand.

• Prepare Excel files for macro-based loading.

• Collaborate with the Manager to optimize processes, enhance efficiencies, and improve tools.

• Carry out additional duties as required or assigned.

⛳️ Requirements

• Bachelor's degree or certification in a relevant healthcare or resource management field from an accredited institution.

• Alternatively, four (4) or more years of pertinent clinical research or resource management experience in the pharmaceutical or CRO sector may be accepted.

• At least three (3) years of professional experience.

• Alternatively, four (4) years of clinical research experience in pharmaceutical research or contract research organizations may be considered.

• Solid understanding of the clinical trial process.

• Strong capability to collaborate within a project team.

• Excellent planning, organizational, and problem-solving skills.

• Outstanding oral and written communication and interpersonal abilities.

• Capability to meet deadlines and manage time effectively.

• Proficiency in working with personnel at all levels.

• Strong analytical and problem-solving skills.

• Good comprehension of resource supply and demand principles.

• Ability to work efficiently and effectively in a matrix environment.

• Excellent knowledge of computer systems and databases.

• Advanced skills in Microsoft Excel.

🏝️ Benefits

• Overtime and weekend work as necessary.

• Standard office environment.

• EEO and accommodation request support.