Regional Sales Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop and sustain business reporting utilized by Regional Leadership.

• Design dashboards and tools that enhance decision-making and boost sales productivity.

• Recognize opportunities to streamline processes via automation and enhanced reporting.

• Convert raw data into actionable insights for the business.

• Serve as a resource for Vistaar support related to Pricing, Reimbursement Management, and Trade Promotion Management.

• Coordinate account updates and modifications in KARMA.

• Deliver quarterly updates on KARMA KPI performance through reports and calls.

• Supply optimized or simplified KARMA views, along with ad hoc reports and surveys as needed.

• Oversee control state listings and notifications regarding price changes.

• Manage the invoice processing workflow for the Central and Control Regions.

• Ensure timely and precise processing of vendor payments.

• Investigate and resolve discrepancies in invoices.

• Monitor regional expense activities and assist with budget management.

• Identify ways to streamline processes related to invoices.

• Communicate year-end deadlines and necessary actions for fiscal closure concerning invoices.

• Manage price change notifications and letters to SGWS.

• Oversee regional SharePoint folders, shared files, data hygiene, setup, and access.

• Manage and track Private Barrel setups weekly, communicating details to the sales team.

• Support the planning and execution of meetings for the Central and Control regions as well as meetings in the Dallas Office.

• Negotiate hotel contracts and select meals, transportation, A/V, and room setup while adhering to budget constraints.

⛳️ Requirements

• Detail-oriented professional who thrives on establishing structure, addressing operational challenges, and being a reliable resource for senior leaders and distributor partners.

• Experience in the beverage alcohol sector, distributor operations, or sales support environments.

• Proficiency in Microsoft 365: Outlook, Teams, Word, PowerPoint, Excel.

• Advanced skills in Microsoft Excel.

• Capability to create complex formulas, including XLOOKUP, INDEX/MATCH, SUMIFS, nested IF statements, and dynamic arrays.

• Experience in developing dashboards and reporting tools.

• Ability to manipulate and analyze large datasets.

• Familiarity with Power Query is preferred.

• Experience with Power BI is preferred.

• Prior experience with VIP/KARMA is preferred.

• Background in beverage alcohol, CPG, distributor management, or sales operations environments.

• Understanding of supplier-distributor relationships.

• Experience working with depletion, pricing, promotional, and account data.

• Knowledge of control state environments is preferred.

🏝️ Benefits

• Comprehensive employee benefits package.

• Discretionary bonus.

• Equal employment opportunities.

• Fair pay certification and a commitment to pay equity.