Regional Executive Assistant – Northwest

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the primary liaison for the Northwest SVP, facilitating communication with both internal and external stakeholders.

• Collaborate with the West leader to establish regional objectives, monitor key performance indicators (KPIs), and implement critical goals.

• Manage and prioritize the executive’s intricate and dynamic calendar efficiently.

• Proactively resolve scheduling conflicts while safeguarding the executive’s time.

• Serve as an intermediary between the executive and employees, clients, and external collaborators.

• Screen emails, respond to phone calls, and manage correspondence.

• Oversee meeting schedules and prepare necessary materials, including agendas, presentations, and background research.

• Participate in strategic meetings, take precise minutes, and track follow-up action items.

• Connect leadership with staff, address unassigned issues, and identify operational deficiencies.

• Create internal memos, presentations, briefs, and talking points.

• Assemble and prepare detailed expense reports using Excel and Expensify.

• Support or independently lead cross-functional projects, coordinating resources and monitoring progress.

⛳️ Requirements

• A minimum of 5 years of experience as an executive assistant, administrative assistant, or in a comparable high-level support position.

• Outstanding written and verbal communication abilities coupled with a polished professional demeanor.

• High level of proficiency with office productivity software and Google Workspace.

• Familiarity with communication platforms such as Slack and Zoom.

• Experience with CRM systems like Salesforce is an advantage.

• Strong multitasking capabilities and the agility to adapt quickly in a fast-paced, dynamic business environment.

• Proven track record of managing highly confidential and sensitive corporate and personal information with the highest level of integrity.

• Willingness to travel up to 30% of the time.

• Capability for sedentary work.

• Significant movement of wrists, hands, and/or fingers for at least 8 hours a day.

• Close visual acuity for viewing computer screens and/or extensive reading for a minimum of 8 hours a day.

🏝️ Benefits

• Primarily remote workforce (U.S. based only).

• Group Medical Insurance options: Zero Deductible PPO Plan with GuidePoint covering 90% of employee premiums and 70% of family premiums, or High Deductible Health Plan with HSA covering 100% of employee premiums and 75% of family premiums.

• Annual HSA contributions of $850 per employee or $1,750 per family.

• Group Dental Insurance with GuidePoint covering 100% of employee premiums and 75% of family premiums.

• 12 corporate holidays.

• Flexible Time Off (FTO) program.

• Healthy mobile phone and home internet allowance.

• Eligibility for retirement plan after 2 months at open enrollment.

• Pet Benefit Option.

• Opportunities for collaboration, mentorship, and guidance.