Executive Assistant

This is a fully remote position, open to applicants in South Carolina.

📋 Description

• Oversee and arrange incoming emails, phone calls, text messages, and other forms of communication.

• Identify matters that require the owner's attention and those that can be managed or redirected.

• Manage the calendar, appointments, travel plans, reservations, and obligations.

• Monitor deadlines and ensure follow-up until completion.

• Prepare a succinct daily summary of items that need the owner's focus.

• Execute approved purchases and organize returns, renewals, and administrative duties.

• Collaborate with vendors and outsourced service providers.

• Address personal and household logistics upon request.

• Systematize information and records using tools such as Google Workspace, Notion, Smartsheet, and others.

• Investigate inquiries and deliver concise, decision-ready insights.

• Assist in managing projects from initiation to completion.

• Develop procedures and documentation for recurring tasks.

• Leverage AI and technology to enhance efficiency in repetitive workflows.

• Provide dedicated support directly to the owner of Plumbing Solutions LLC and its affiliated businesses.

⛳️ Requirements

• A minimum of 3 years of experience supporting an owner or senior executive, demonstrating ownership of communication triage beyond just calendar management.

• Proven track record of utilizing AI tools to manage real workflows, with examples and outcomes.

• Strong proficiency in Google Workspace and at least one of Notion or Smartsheet.

• Verifiable references regarding confidentiality and follow-through.

• Ability to exercise judgment in ambiguous situations: applies established guidelines to complex real-life scenarios and documents interactions.

• Fluency in AI applications at the workflow level, including prompting, structured data management, and automation, rather than merely mentioning tools.

• Consistent documentation practices: creates the Playbook proactively.

• High level of discretion, minimal drama, and comfort with a low-profile role.

• Capability for remote self-management: generates daily visible output independently.

• Candidates must reside outside of South Carolina and Georgia.

• Availability to work Monday to Friday, 7:30 AM to 5:00 PM Eastern Time.

• A confidentiality agreement will be required as part of the employment process.

🏝️ Benefits

• Competitive salary.

• Comprehensive benefits package.

• Weekly pay schedule.

• Monday to Friday work schedule.

• Fully remote position.

• Direct support to the owner.

• Unique single-principal role.