This is a fully remote position, open to applicants in Spain.

📋 Description

• Provide comprehensive secretarial and administrative support to the senior project manager and project team involved in a busy yacht refit project.

• Assist with managing emails, organizing calendars, and controlling documents.

• Identify incoming documentation and initiate necessary process flows.

• Update registers and maintain both hard-copy and electronic files.

• Coordinate meeting requests, agendas, and minutes from meetings.

• Facilitate meetings, including taking notes and recording minutes.

• Utilize the company’s email, filing, and task management systems to ensure the project team is equipped with the latest information.

• Aid in the creation and documentation of processes and procedures for project use.

⛳️ Requirements

• Proven experience in a similar project-based administrative position within a yacht building/refit, shipbuilding, or ship repair context.

• Self-motivated and organized, with the ability to work independently in a high-pressure environment.

• Strong interpersonal skills, comfortable working within a diverse, multinational team.

• Excellent verbal and written communication skills in English.

• Basic knowledge of the Spanish language is beneficial but not mandatory.

• Proficient in Microsoft Excel, Word, and SharePoint.

• Some familiarity with procurement and contract management principles, including purchase orders, invoices, contract variations, and related processes is preferred.

• Prior experience as a project secretary or administrator on a large multidisciplinary capital engineering project, preferably in the yacht building/refit, shipbuilding, or ship repair sectors.

• Eligibility to live and work in Europe, particularly in Spain.