Recruitment Coordinator – Administrator

This is a fully remote position, open to applicants in Malta, +7 more countries.

📋 Description

• Take charge of daily administration across various ATS platforms, including Ashby.

• Ensure clean pipelines, precise data, and up-to-date requisitions.

• Develop automations, workflows, and documentation within Ashby.

• Oversee and enhance the global candidate database.

• Uphold GDPR compliance and maintain data integrity.

• Generate regular Talent Acquisition reports detailing pipeline activity, time-to-hire, and source effectiveness.

• Keep job templates, recruitment trackers, and shared documentation accurate and aligned with brand standards.

• Assist in Talent Acquisition projects from start to finish, coordinating timelines, gathering stakeholder input, and implementing new tools and processes.

⛳️ Requirements

• Practical experience in ATS administration.

• Proficient in handling data and generating clean, accurate reports.

• Experience in managing and segmenting candidate databases.

• Solid understanding of GDPR and privacy regulations.

• Comfortable managing multiple systems and creating process documentation.

• Familiarity with Ashby is a plus, or a proven ability to quickly become proficient in a new platform.

• Strong communication skills and a sense of accountability.

• Capable of thriving in a fast-paced, remote-first setting.

🏝️ Benefits

• Opportunity to make a direct, visible impact within a small team.

• Genuine opportunity to take ownership of meaningful projects.

• Culture that values directness, transparency, and minimal politics.

• Work in a remote-first environment.

• An equal-opportunity workplace that embraces diverse backgrounds and non-traditional career paths.