Recruiting Operations Specialist – Contract

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Take charge of interview scheduling across various time zones.

• Ensure alignment among candidates, hiring managers, and interviewers.

• Act as the primary point of contact for candidates.

• Deliver timely updates and uphold a professional candidate experience.

• Keep accurate records in Ashby.

• Generate regular reports for the Talent team.

• Recognize workflow bottlenecks and assist in implementing process enhancements and automation.

• Collaborate with recruiters and hiring managers to prioritize scheduling needs.

• Engage in intake meetings that include TAM overviews and sample profiles.

• Adjust search criteria based on feedback from the hiring team.

• Develop A/B outreach messaging and aid in achieving sourcing targets.

• Identify team members with relevant networks and arrange sourcing sessions.

• Analyze sourcing data, offer recommendations, and fine-tune outreach strategies until positions are filled.

• Work asynchronously via Slack, documentation, and proactive updates.

• Attend weekly hiring syncs, weekly sourcing syncs, and bi-weekly team meetings.

⛳️ Requirements

• Minimum of 1 year of experience as a recruiting coordinator, executive assistant, or in a similar role focused on scheduling.

• Practical experience with an ATS; Ashby is preferred.

• Familiarity with Google Calendar.

• Exceptional organizational skills and attention to detail.

• Capability to manage multiple deadlines effectively.

• Proficient in written and spoken English.

• Service-oriented mindset towards candidates and internal stakeholders.

• Availability to overlap with US working hours.

• At least 4 hours of overlap with PST business hours.

• Proficient in AI, including using AI to enhance workflows, structure and solve problems, improve output quality, and increase efficiency.

• Willingness and ability to commit to a 3-month contract working 40 hours per week within the US timezone.

• Must be located in Brazil.

🏝️ Benefits

• Fully remote work environment.

• Asynchronous communication and collaboration.

• Flexible distributed work across different time zones.

• Competitive benefits, wellness programs, and paid time off, varying by country and local employment regulations.