Recruiting Coordinator – Contract

This is a fully remote position, open to applicants in California, +1 more state.

📋 Description

• Coordinate and arrange interviews across all phases of the interview process.

• Organize internal team meetings, candidate debriefs, and other necessary meetings.

• Serve as the ATS administrator for Ashby, including managing the system.

• Oversee LinkedIn administration and other recruitment tools.

• Manage and maintain the Notion database.

• Create a weekly Recruiting progress report for the Executive leadership team.

• Collaborate cross-functionally to pinpoint enhancements in recruitment activities and processes.

• Act as the primary contact for candidates, addressing inquiries, providing timely updates, and establishing clear expectations.

• Ensure accurate and current candidate data is maintained in the ATS.

• Collaborate with recruiters and hiring managers to grasp role requirements and ensure a smooth interview process.

• Proactively identify bottlenecks and assist in unblocking processes to facilitate efficient candidate movement through the funnel.

• Assist with occasional recruiting events.

⛳️ Requirements

• Minimum of 1 year of coordination experience (e.g., recruiting coordination, office coordination, executive assistant, operations, or a similar role involving significant scheduling/logistics).

• Bachelor’s degree (or equivalent experience).

• Preference for working from the San Francisco or NY office at least 2 days a week if located in those areas.

• Strong organizational and time-management skills; adept at managing multiple requests and adapting to changing priorities.

• Clear and professional written and verbal communication skills with candidates and internal stakeholders.

• Comfortable using tools such as Google Workspace & Notion.

• Must possess a high level of organization, efficiency, and a process-driven mindset.

• Excellent at anticipating needs and establishing structure amidst uncertainty.

• Exceptional critical thinker, capable of addressing complex problems, responding quickly, and demonstrating high attention to detail with minimal errors.

• Nice to have: experience in a startup or high-growth tech company.

• Nice to have: hands-on experience with an ATS like Greenhouse, Lever, or Ashby.

• Nice to have: prior exposure to technical recruiting or university recruiting.

• Nice to have: a genuine interest in crypto, blockchains, or web3 products.

🏝️ Benefits

• Competitive salary and equity (benefits listed are available only to full-time employees).

• Comprehensive insurance (medical/dental/vision): base plan fully covered (available to full-time employees only).

• Flexible working hours and a long-standing, supportive remote work environment (available to full-time employees only).

• Unlimited vacation policy (available to full-time employees only).

• 401(k) retirement plan (available to full-time employees only).

• Wellness stipend (available to full-time employees only).

• Weekly meal stipend (available to full-time employees only).

• Learning & Development stipend (available to full-time employees only).

• Remote / WFH setup stipend (available to full-time employees only).