Recruiting Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Coordinate multi-stage interview processes across various global time zones, encompassing coding evaluations, technical architecture assessments, executive interviews, and security checks.

• Handle scheduling conflicts, room reservations, and virtual meeting links utilizing scheduling platforms and AI-driven availability matching.

• Provide a premium candidate experience from the initial screening stage up to offer acceptance.

• Prepare detailed interview itineraries, technical interview guidelines, and panel information.

• Act as the main support contact for logistics-related inquiries, expense-related questions, and assistance on interview days.

• Ensure data integrity throughout active pipelines in Ashby.

• Initiate background checks, NDAs, and pre-employment compliance verifications.

• Review interview feedback submissions and scorecard accuracy, following up with interviewers for prompt feedback.

• Leverage data insights to pinpoint process deficiencies and suggest enhancements.

• Assist with job posting distribution, recruiting events, and initiatives aimed at continuous improvement.

• Provide troubleshooting and workflow optimization support as an Ashby subject-matter expert.

• Utilize AI tools to summarize and organize panel feedback for hiring committee decisions.

⛳️ Requirements

• 2–4 years of experience in recruiting coordination, talent operations, or HR coordination.

• Preferably experience in a rapidly growing technology or cybersecurity SaaS setting.

• Practical knowledge of modern Applicant Tracking Systems such as Ashby, Greenhouse, or Lever.

• Familiarity with automated scheduling tools like GoodTime, Calendly, or Google Workspace.

• Capability to manage high-volume, intricate calendars across multiple global time zones.

• Exceptional attention to detail.

• Strong dedication to candidate privacy and data confidentiality.

• Outstanding written and verbal communication abilities.

• Professional and service-oriented attitude.

• Proficient with AI-assisted writing and productivity tools such as Claude or ChatGPT.

• Previous experience in coordinating complex technical engineering interview processes is preferred.

• Familiarity with Slack, Microsoft Teams, and Google Workspace is preferred.

• Understanding of cybersecurity terminology, industry trends, and technical job domains is preferred.

• Experience with AI data analysis or insights tools is preferred.

• Bachelor’s degree in Business Administration, Human Resources, Communications, or equivalent practical experience is preferred.

🏝️ Benefits

• Opportunity for stock-based compensation grants based on company and individual performance.

• Competitive total compensation and benefits package.

• Flexible remote work arrangement.