Recruiting & Candidate Coordination Virtual Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Download and arrange resumes from platforms like Indeed, SmartRecruiters, and additional recruiting sources.

• Input applicant details into ApplicantStacker.

• Evaluate candidates based on screening criteria provided by clients.

• Perform initial candidate screenings as per training.

• Identify applicants who fulfill the defined requirements.

• Maintain precise candidate records throughout the recruitment process.

• Reach out to qualified candidates to arrange interviews.

• Communicate interview dates, times, locations, and instructions via text or other approved methods.

• Utilize established templates for additional candidate communications.

• Follow up with candidates when information or responses are pending.

• Keep interview schedules and candidate statuses updated.

• Manage the company's recruiting pipeline and spreadsheets effectively.

• Accurately enter and update applicant information.

• Monitor candidates through all stages of the recruitment process.

• Organize recruiting records in Google Sheets and OneDrive.

• Assist in generating recurring recruiting reports and trackers.

• Ensure applicant information is accurate and up-to-date.

• Adhere to established timelines, guidelines, and deliverables.

• Collaborate with the current recruiter during the transition and training phase.

⛳️ Requirements

• Prior experience in recruiting, HR, candidate coordination, or administrative roles is highly desirable.

• Proficient spreadsheet skills are required.

• Advanced skills in Excel / Google Sheets are strongly preferred.

• Excellent written and verbal communication skills in English.

• Experience in scheduling and interacting with job candidates is preferred.

• Familiarity with applicant tracking systems is preferred.

• Experience in logistics, transportation, or high-volume recruiting is an advantage.

• Knowledge of Amazon DSP is a plus but not essential.

• Highly organized and attentive to detail.

• Strong skills in recruiting or candidate coordination.

• Comfortable communicating with job applicants.

• Strong ability in spreadsheet management and data handling.

• Capable of adhering to established screening criteria.

• Consistent in following up with candidates.

• Comfortable navigating multiple recruiting platforms.

• Quick to learn established workflows.

• Familiarity with ApplicantStacker, Indeed, SmartRecruiters, RingCentral, Google Sheets, Microsoft Excel, and Microsoft OneDrive.

• Clear spoken and written English is required.

• Availability to work Monday through Friday, 8:00 AM–2:00 PM EST.

• Availability for approximately 3 hours on either Saturday or Sunday from October 15 through December 15.

• Ability to operate as an independent contractor under a Master Services Agreement and Statement of Work.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• A variety of open roles available.

• Opportunities for free training and skill enhancement.

• Ongoing support and guidance.

• A vibrant community always ready to assist you.