Executive Assistant – US Sales Team

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Effectively manage and prioritize the executive's email communications, ensuring prompt replies and appropriate follow-ups.

• Manage incoming and outgoing phone calls as required.

• Maintain and organize intricate calendars, schedule appointments, and coordinate meetings using integrated Calendly.

• Provide basic bookkeeping assistance, including expense tracking, invoice processing, and organizing financial documents.

• Utilize Canva to create presentations, marketing materials, and other related collateral.

• Coordinate a social media calendar to ensure that posts are distributed through the correct channels.

• Arrange and coordinate business travel plans, accommodations, and itineraries.

• Draft and edit correspondence, reports, and various documents for the executive team.

• Prepare meeting agendas, attend meetings as necessary, compile meeting minutes, and facilitate team communication and collaboration.

• Assist with special projects, ensuring they are completed accurately and on time.

⛳️ Requirements

• A minimum of 2 years of Executive Assistance experience is required to qualify for an interview.

• Demonstrated experience as an Executive Assistant, providing support to high-level executives in the mortgage or financial sector.

• Exceptional organizational and multitasking skills.

• Proficient in various social media platforms.

• Strong attention to detail with a proactive approach to problem-solving.

• Capable of managing multiple tasks in a dynamic environment.

• Excellent written and verbal communication abilities.

• Proficiency in Microsoft Office Suite and other relevant software.

• Familiarity with Shape CRM is advantageous.

• Proficiency in Canva for creating marketing flyers is a plus.

• Completion of the video interview task is required prior to an in-person interview.

🏝️ Benefits

• Above market salary.

• HMO coverage starting on Day 1 for the principal and two dependents.

• Government-mandated benefits.

• Performance-based incentives.

• Quarterly company events.

• 1,000 PHP De Minimis allowance.

• Equipment and software provided.