Technical Operations & Administrative Virtual Assistant

This is a fully remote position, open to applicants anywhere in the world.

📋 Description

• Evaluate technical reports for thoroughness, consistency, formatting, and any apparent mistakes.

• Provide assistance with edits and modifications based on client feedback.

• Comprehend the overall technical framework of the reports.

• Format reports and relevant documentation.

• Review and categorize technical documents.

• Prepare materials for the manager’s final assessment.

• Ensure that finished products adhere to established internal guidelines.

• Develop and maintain sophisticated Excel spreadsheets.

• Organize and manipulate technical and project-related data.

• Format spreadsheets and reports for internal utilization.

• Assist with calculations and ongoing data management activities.

• Prepare structured information for the manager and team evaluation.

• Act as the direct administrative support for the Mechanical Division Manager.

• Monitor the manager’s email and highlight important messages.

• Aid in email organization and regular follow-up tasks.

• Provide support to six additional technical team members as needed.

• Track pending documents and assignments.

• Upload and arrange files in OneDrive.

• Maintain consistent organization of folders and documents.

• Save and retrieve reports, attachments, and supplementary materials.

• Assist the manager with remote access to organized information while traveling.

• Keep current versions of documents and reports updated.

• Deliver task-specific services in line with the defined scope of work, timelines, guidelines, and written deliverables.

⛳️ Requirements

• A background in engineering, construction, or a related technical field is highly preferred.

• A degree or experience in civil, mechanical, electrical, or similar engineering fields is a significant advantage.

• Experience in the construction industry may be accepted in lieu of direct engineering experience.

• Proficiency in Microsoft Excel is essential.

• Strong skills in Microsoft Word are required.

• Experience with Adobe Acrobat/PDF document management is preferred.

• Familiarity with technical report or document review is preferred.

• Excellent file management and organizational abilities.

• Exceptional English communication skills.

• Strong analytical capabilities.

• Keen attention to detail.

• Comfortable interpreting technical or construction-related documentation.

• Organized and reliable.

• Able to spot inconsistencies and formatting issues.

• Comfortable collaborating directly with engineers and technical professionals.

• Capable of learning company-specific reporting procedures.

• Strong verbal and written English skills.

• Able to work independently after receiving hands-on training.

• Proficient with Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft OneDrive, Adobe Acrobat or similar PDF software, and Microsoft 365.

• A native or near-native English accent is required.

• Availability from Monday to Friday, 9:00 AM–4:00 PM EST, equating to 30 contracted hours per week.

• Must work as an independent contractor and agree to operate under a Master Services Agreement and Statement of Work.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• A variety of open positions available.

• Free training and skill development opportunities.

• Ongoing support and guidance.

• A vibrant community that is always ready to lend assistance.

• Anticipated increase from 30 to 40 hours per week after initial training.

• 1-hour unpaid lunch break.