Receiving – Procurement Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage purchase requests and orders from the initial request through to delivery and closure.

• Collect and assess supplier quotes based on pricing, availability, lead times, freight, and business needs.

• Verify specifications, quantities, delivery expectations, and project or cost-center details with internal stakeholders.

• Liaise with suppliers regarding pricing, order confirmations, availability, lead times, shipment statuses, and delivery timelines.

• Monitor open purchase orders and expedite essential materials to ensure project and operational deadlines are met.

• Identify and escalate issues related to shortages, backorders, supplier delays, and other purchasing risks.

• Keep precise records of vendors, purchasing, orders, receiving, shipments, and material tracking.

• Oversee the receipt of equipment, materials, components, and supplies across various facilities, project locations, customer sites, and other designated areas.

• Confirm incoming deliveries against purchase orders, packing slips, shipping documents, and internal records.

• Address discrepancies related to quantities, incorrect items, damaged shipments, missing materials, or incomplete documentation.

• Collaborate with vendors, carriers, site personnel, and internal teams to resolve delivery or receiving challenges.

• Provide insights into open purchase orders, anticipated deliveries, backorders, received materials, and unresolved issues.

• Assist with inventory and asset tracking, including reconciling physical materials with system records.

• Facilitate purchase order and invoice reconciliation, including three-way matching and verification of quantities, pricing, freight, and charges.

• Work alongside Finance/Accounts Payable and internal requestors to resolve invoice, coding, or documentation discrepancies.

• Collaborate across Operations, Engineering, Deployment, Project Management, Logistics, Finance, and external suppliers.

• Identify areas for enhancement in procurement, receiving, tracking, reconciliation, workflows, procedures, trackers, and reporting tools.

• Support scalable procurement and receiving processes as SBRA's operations and project portfolio expand.

⛳️ Requirements

• Minimum of 5 years of experience in procurement, purchasing, receiving, materials coordination, inventory, logistics, supply chain, or a similar operational role.

• Proven experience in creating, processing, or tracking purchase orders and directly coordinating with suppliers or vendors.

• Working knowledge of receiving processes, including reconciling deliveries against purchase orders and shipping documents.

• Experience in tracking orders, lead times, deliveries, and resolving discrepancies in purchasing or receiving.

• Proficient in Microsoft Excel, including sorting, filtering, lookups, pivot tables, and maintaining detailed tracking spreadsheets.

• Familiarity with ERP, procurement, purchasing, inventory, or supply chain management systems.

• Strong attention to detail and a commitment to maintaining accurate records.

• Excellent organizational and time-management skills, capable of managing multiple orders, vendors, deadlines, and priorities concurrently.

• Effective written and verbal communication skills, with the ability to coordinate among internal teams and external suppliers.

• Ability to identify issues, investigate discrepancies, and drive timely resolutions.

• Comfortable working independently in a dynamic, fast-paced environment where priorities and processes may change.

• Preferred experience supporting procurement or materials coordination within robotics, automation, technology hardware, construction, manufacturing, engineering, field deployment, or similar equipment-intensive environments.

• Preferred experience in coordinating materials, equipment, or components across multiple locations or project sites.

• Familiarity with RFQs, supplier quote comparisons, order expediting, and basic supplier performance tracking preferred.

• Experience in purchase-to-pay processes, three-way matching, invoice reconciliation, or Accounts Payable coordination preferred.

• Preferred experience with inventory, asset, equipment, or serialized component tracking.

• Familiarity with returns, RMAs, warranty claims, or supplier corrective actions preferred.

• An Associate's or Bachelor's degree in Supply Chain Management, Business, Operations, Logistics, or a related field is preferred; equivalent relevant professional experience will also be taken into account.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Paid time off and company holidays.

• Retirement savings programs.

• 401k matching program.

• Performance-based bonus opportunities.

• Professional development and leadership growth opportunities.

• Occasional travel to company facilities, project sites, supplier locations, or other operational areas may be required.