Real Estate Transaction Coordinator, Virtual Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Prepare seller disclosures along with other necessary transaction documents.

• Create buyer representation agreements and related paperwork.

• Dispatch documents for electronic signatures and track any outstanding signatures.

• Review all documents to ensure completeness and proper execution.

• Confirm that signatures, initials, and required information are placed accurately.

• Upload finalized documents into the appropriate transaction files.

• Assist with fundamental MLS-related administrative tasks.

• Maintain transaction files and necessary documentation within SkySlope.

• Adhere to established transaction checklists.

• Monitor for any missing or outstanding forms.

• Keep files organized and updated throughout the transaction process.

• Identify missing information or documentation for internal review.

• Communicate with clients and transaction parties primarily via email.

• Compose clear and professional emails with proper grammar.

• Follow up on documents and signatures as instructed.

• Maintain organized records and correspondence related to transactions.

• Assist with additional real estate administrative tasks as required.

• Provide task-specific services under an independent contractor agreement while adhering to set timelines, guidelines, and deliverables.

⛳️ Requirements

• Prior experience in U.S. real estate transaction coordination is required.

• Familiarity with real estate disclosures and transaction paperwork is essential.

• Experience with DocuSign or similar e-signature platforms is mandatory.

• Strong written English communication skills are necessary.

• Exceptional attention to detail and document accuracy is required.

• Experience with SkySlope is highly preferred.

• Prior experience with California real estate transactions is a plus.

• MLS experience is preferred.

• General experience in real estate administration or as an executive assistant is an advantage.

• A solid understanding of real estate forms and terminology is essential.

• Comfortable reviewing documents for missing signatures or information.

• Organized and consistent in following transaction checklists.

• Quick learner of California-specific forms and processes.

• Dependable with strong follow-through capabilities.

• Proficient with email platforms.

• Proficient in Microsoft Office and Google Workspace.

• Availability for 10 contracted hours per week, Monday through Friday, during flexible PST business hours.

• Proficiency in the English language is required.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• A variety of open roles are available.

• Opportunities for free training and skill enhancement.

• Ongoing support and guidance.

• A vibrant community always ready to assist you.